What are the responsibilities and job description for the Admin Support Assistant position at Potential Inc?
Join Our Team as an Administrative Support Assistant!
Location: Corporate Office/Trevose
Employment Type: Part-Time
Reports to: Executive Operations Manager
Department: Administration
Why Work With Us?
At Potential Inc., we believe that every team member plays a critical role in helping us achieve our mission. We're seeking an Administrative Support Assistant to join our supportive and dynamic team. If you're someone who thrives in a fast-paced environment, enjoys helping others, and has excellent organizational skills, we'd love to hear from you!
In this role, you'll provide essential administrative support to ensure the smooth operation of our office. You'll be the friendly face that greets visitors, manage office communications, and assist with day-to-day administrative tasks. If you're a detail-oriented individual with a passion for supporting others, this could be the perfect opportunity for you!
What You'll Be Doing:
- Administrative Support: Provide general administrative support to ensure the smooth running of programs and operations.
- Front Office Duties: Answer phones, check voicemail/text messages, and handle daily mail.
- Customer Service: Greet and assist visitors, staff, and clients in a professional and friendly manner.
- Scheduling & Data Entry: Assist with scheduling appointments and maintaining records.
- Team Collaboration: Contribute to the team's success by completing additional tasks as needed to support the overall office workflow.
What We're Looking For:
- Communication Skills: Ability to communicate professionally via phone, email, and in-person with staff, clients, and visitors.
- Organizational Skills: Detail-oriented with the ability to juggle multiple tasks effectively.
- Tech Savvy: Proficiency in MS Office (Word, Excel) and scheduling programs.
- Experience in Administration: Previous experience handling front desk duties, answering phones, and scheduling is a plus!
- Calm Under Pressure: A high degree of professionalism, integrity, and the ability to stay calm in stressful situations.
- Passion for Helping Others: A genuine desire to support the team and provide excellent service to clients.
Qualifications:
- Education: High school diploma required; bachelor's degree preferred.
- Experience: Previous administrative or front office experience is preferred. Knowledge of Autism Spectrum Disorder is a plus.
- Clearances: Required Childline, State Police (ePatch), and FBI fingerprinting clearances, along with a TB test.
Perks of Working With Us:
- Flexible Hours: Enjoy a part-time schedule that works for you!
- Supportive Team: Be part of a collaborative environment where everyone works together to achieve success.
- Impactful Role: Your work will help ensure that our office runs smoothly and our programs are successful.
Ready to Apply?
If you're ready to bring your organizational skills and positive attitude to a team that values your contributions, we want to hear from you! Apply now and join our mission to make a difference.
Potential Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
