What are the responsibilities and job description for the Venue Coordinator position at Potomac Point Winery?
Responsible for the coordination of all weddings & private events according to company policy and procedures. Successfully and dutifully communicate with clients to retrieve all necessary event information and payments. Work with clients to update proposals and created detailed Banquet Event Orders (BEO). Relies on experience and judgment to plan and accomplish goals and events. Works well and coordinates with Banquet Captain and Chef to accomplish a successful event. Completes various reports and client follow-up after the event. Works with Sales Manager to successfully plan and implement in-house public events. Under the general supervision of the Director of Sales.
General Responsibilities:
- Ability to conduct site visits & sell weddings/ events.
- Maintains and updates client files and calendars.
- Receives, coordinates, and confirms event arrangements with appropriate staff and vendors.
- Acts as main liaison between the clients and the organization.
- Responsible for scheduling & conducting wedding tastings and coordination meetings with clients.
- Responds in a timely manner to clients’ questions and concerns.
- Collects and posts event deposits and payments, maintaining current balances and dates of future installments.
- Attends weekly BEO meetings, and monthly Manager Meetings.
- Keep Sales Director informed of any issues and usual matters related to events and staff.
- Established an excellent working relationship with vendors to encourage referrals.
- Represents the winery with the highest level of integrity and professionalism, a service-focused approach with a caring, sincere attitude at all times.
- Attend tradeshows and networking events representing the interest of the winery.
- Performs other duties as assigned.
- Ability to operate winery floor positions as needed.
- Successfully operate POS system, familiar with check-in and check-out processes.
- Ability to operate Reservation’s system.
- Trained and able to conduct wine tastings.
- Familiar with opening and closing procedures for the winery.
Physical Requirements:
- Ability to lift items up to 40 lbs.
- Ability to walk up and downstairs, lifting, bending.
- Ability to work long hours during events.
Education and Experience Requirements:
May require a bachelor’s degree in the area of specialty and 1-5 years of experience in the field or in a related area. Must be familiar with current wedding and event trends. Outstanding customer service and organization skills. Generally positive and personable with a love of people.
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 10 hour shift
- 8 hour shift
- Weekends as needed
Experience:
- Event Coordination: 2 years (Preferred)
Work Location: In person
Salary : $45,000 - $55,000