What are the responsibilities and job description for the Office Manager at a Scaling Personal Injury Firm! position at Poulin Willey Trial Lawyers?
Location:
Your choice of either our vibrant Downtown Charleston Office (32 Ann Street) or our convenient Ladson Office (267 Treeland Dr, Ladson)
Schedule: Monday – Friday, 9:30 AM – 5:30 PM
Type: Full-time, In-Person Only
About Us
At Poulin | Willey Trial Lawyers, we’re not your average personal injury firm. We’re relentless advocates for our clients, delivering white-glove service and fighting hard for the highest possible outcomes. If you're someone who thrives in a fast-paced, detail-driven environment and takes pride in keeping things running smoothly behind the scenes, this is your opportunity to shine.
About the Role
We’re searching for a dependable and proactive Office Manager to be the engine behind our daily operations. This is a key in-person role responsible for ensuring that everything from the front door to the back-office systems runs like clockwork. You’ll be the first face visitors see, the hand behind our seamless operations, and the heart of our welcoming work environment.
What You’ll Be Doing:
- Open the office each day and warmly greet visitors
- Manage inventory and order supplies before we ever run out
- Own the kitchen – keep it stocked, clean, and ready
- Sort, distribute, and send mail
- Scan and file documents into the correct matters in Litify
- Deposit checks daily with attention to detail and compliance
- Handle check issues with professionalism, including voids/reissues
What You Bring:
- Prior office management or administrative experience preferred
- Excellent organizational and multitasking skills
- Professional, friendly communication style
- Familiarity with scanning and office tech; Litify experience is a plus
- Discretion when handling confidential information
- A self-starter attitude and sharp attention to detail
