Executive Assistant

Description

Powder is a year-round resort and real estate development project nestled throughout 12,000 acres in the Wasatch Mountains of Northern Utah. We are striving to be the premier place of being and doing, a destination that fuses outdoor recreation with a cultural and hospitality program that connects visitors with a deeper sense of self and purpose. Our core values come to life in a unique and natural setting of unparalleled beauty.

We’re looking for Big-Hearted Champions Who Pick Up the Trash. If you’re a passionate, caring team player who strives for excellence—and always tries to do the right thing, even when no one is watching—you’ll fit right in at Powder.

We Are:

Big Hearted - Passion, Caring & Warm, Joyful, Generous

Champions - Team - Not Family, Intolerant of Mediocrity, Tenacious, Seeks Feedback

Who Pick Up the Trash - Does What is Best for Powder and Our Guests, Resourceful, Selfless

Our Commitment to Equality:

Together we are one team, not an "us vs. them" mentality. We are focused on being a progressive employer with pay equity, inclusion, while building diverse teams. 

Position Overview:

The Executive Assistant to the Chief Revenue Officer (CRO) plays a critical role in supporting the Powder Haven real estate sales team at Powder Mountain. This individual provides high-level administrative and operational support to the CRO, helping manage schedules, communication, and project flow to ensure the effective execution of strategic initiatives. The Executive Assistant acts as a trusted partner, maintaining discretion, efficiency, and organization across day-to-day operations while supporting the fast-paced and dynamic needs of the real estate business. This position is onsite at Powder Have Office M-F, 9-5.

Perks of Joining Our Big-Hearted Champions: 

• Health, Vision, Dental Benefits
• 401K Plan and company match
• Employee Assistance Program 
• Generous Paid Time Off 
• Company provided Life Insurance & Short-Term Disability 
• Seasonal Ski & Summer Passes for self, self & dependents Buddy Vouchers
• Life Style Spending Account
• Education Assistance
• UTA Ski Bus Pass and Employee Shuttle Service 
• Powder Mountain Retail/Rental Discount and On-Mountain F&B Discounts
• Powder Mountain Snowsports School Discounted Lessons
• Access to Expertvoice.com, Outdoorly.com, Outdoor Prolink and partner discounts.
• Powder Mountain on-snow uniform for specific roles.
• Free On-site Gourmet Employee Lunches
• Flexible and Hybrid Workplace Environment
• New Modern Office with Indoor/Outdoor Meeting Spaces

Requirements

Key Responsibilities:

Executive Support

• Manage and optimize the CRO’s calendar, including scheduling internal and external meetings, calls, and events.
• Coordinate travel arrangements, accommodations, and detailed itineraries.
• Prepare and organize materials for meetings, presentations, and reports.
• Serve as a gatekeeper and point of contact between the CRO and internal/external stakeholders.
• Draft and manage email correspondence, memos, and communication on behalf of the CRO.
• Review contracts, legal communications, and development or real estate-related emails to identify and relay key information to the CRO, distinguishing actionable items from non-essential details.

Operational Coordination

• Support key real estate initiatives and team projects by tracking timelines, deliverables, and follow-ups.
• Maintain organized records of contracts, documents, and presentations related to real estate sales.
• Partner with the real estate sales team to ensure smooth coordination of events, tours, and client experiences.
• Collaborate with the Legal department to coordinate the review, execution, and tracking of real estate contracts and documentation.
• Help manage CRM updates, data entry, and pipeline tracking with attention to accuracy and confidentiality.

Team and Client Engagement

• Assist with planning and executing team meetings, client events, and retreats.
• Coordinate communication with high-net-worth clients, partners, and prospects as needed.
• Support a premium, high-touch client experience in line with the Powder Haven brand.

Administrative Excellence

• Process expense reports, vendor invoices, and reimbursements.
• Order and maintain office supplies, tools, and resources for the Powder Haven team.
• Help onboard new team members or temporary support staff as needed.
• Identify and implement administrative improvements and efficiencies across operations.

Qualifications:

• 5 years of experience in executive-level administrative support; real estate, luxury sales, legal/paralegal, or hospitality experience preferred.
• Exceptional organizational, time-management, and multitasking skills.
• High level of discretion, professionalism, and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Google Workspace, Microsoft Office Suite, Docusign and CRM systems (HubSpot experience a plus).
• Comfortable in a fast-paced environment and able to pivot with evolving priorities.
• Passion for mountain living and alignment with Powder Mountain's purpose and values.