What are the responsibilities and job description for the Executive Assistant position at Powder Mountain?
Description
Powder is a year-round resort and real estate development project nestled throughout 12,000 acres in the Wasatch Mountains of Northern Utah. We are striving to be the premier place of being and doing, a destination that fuses outdoor recreation with a cultural and hospitality program that connects visitors with a deeper sense of self and purpose. Our core values come to life in a unique and natural setting of unparalleled beauty.
We’re looking for Big-Hearted Champions Who Pick Up the Trash. If you’re a passionate, caring team player who strives for excellence—and always tries to do the right thing, even when no one is watching—you’ll fit right in at Powder.
We Are
Big Hearted - Passion, Caring & Warm, Joyful, Generous
Champions - Team - Not Family, Intolerant of Mediocrity, Tenacious, Seeks Feedback
Who Pick Up the Trash - Does What is Best for Powder and Our Guests, Resourceful, Selfless
Our Commitment To Equality
Together we are one team, not an "us vs. them" mentality. We are focused on being a progressive employer with pay equity, inclusion, while building diverse teams.
Position Overview
The Executive Assistant to the Chief Revenue Officer (CRO) plays a critical role in supporting the Powder Haven real estate sales team at Powder Mountain. This individual provides high-level administrative and operational support to the CRO, helping manage schedules, communication, and project flow to ensure the effective execution of strategic initiatives. The Executive Assistant acts as a trusted partner, maintaining discretion, efficiency, and organization across day-to-day operations while supporting the fast-paced and dynamic needs of the real estate business. This position is onsite at Powder Have Office M-F, 9-5.
Perks Of Joining Our Big-Hearted Champions
Key Responsibilities:
Executive Support
Powder is a year-round resort and real estate development project nestled throughout 12,000 acres in the Wasatch Mountains of Northern Utah. We are striving to be the premier place of being and doing, a destination that fuses outdoor recreation with a cultural and hospitality program that connects visitors with a deeper sense of self and purpose. Our core values come to life in a unique and natural setting of unparalleled beauty.
We’re looking for Big-Hearted Champions Who Pick Up the Trash. If you’re a passionate, caring team player who strives for excellence—and always tries to do the right thing, even when no one is watching—you’ll fit right in at Powder.
We Are
Big Hearted - Passion, Caring & Warm, Joyful, Generous
Champions - Team - Not Family, Intolerant of Mediocrity, Tenacious, Seeks Feedback
Who Pick Up the Trash - Does What is Best for Powder and Our Guests, Resourceful, Selfless
Our Commitment To Equality
Together we are one team, not an "us vs. them" mentality. We are focused on being a progressive employer with pay equity, inclusion, while building diverse teams.
Position Overview
The Executive Assistant to the Chief Revenue Officer (CRO) plays a critical role in supporting the Powder Haven real estate sales team at Powder Mountain. This individual provides high-level administrative and operational support to the CRO, helping manage schedules, communication, and project flow to ensure the effective execution of strategic initiatives. The Executive Assistant acts as a trusted partner, maintaining discretion, efficiency, and organization across day-to-day operations while supporting the fast-paced and dynamic needs of the real estate business. This position is onsite at Powder Have Office M-F, 9-5.
Perks Of Joining Our Big-Hearted Champions
- Health, Vision, Dental Benefits
- 401K Plan and company match
- Employee Assistance Program
- Generous Paid Time Off
- Company provided Life Insurance & Short-Term Disability
- Seasonal Ski & Summer Passes for self, self & dependents Buddy Vouchers
- Life Style Spending Account
- Education Assistance
- UTA Ski Bus Pass and Employee Shuttle Service
- Powder Mountain Retail/Rental Discount and On-Mountain F&B Discounts
- Powder Mountain Snowsports School Discounted Lessons
- Access to Expertvoice.com, Outdoorly.com, Outdoor Prolink and partner discounts.
- Powder Mountain on-snow uniform for specific roles.
- Free On-site Gourmet Employee Lunches
- Flexible and Hybrid Workplace Environment
- New Modern Office with Indoor/Outdoor Meeting Spaces
Key Responsibilities:
Executive Support
- Manage and optimize the CRO’s calendar, including scheduling internal and external meetings, calls, and events.
- Coordinate travel arrangements, accommodations, and detailed itineraries.
- Prepare and organize materials for meetings, presentations, and reports.
- Serve as a gatekeeper and point of contact between the CRO and internal/external stakeholders.
- Draft and manage email correspondence, memos, and communication on behalf of the CRO.
- Review contracts, legal communications, and development or real estate-related emails to identify and relay key information to the CRO, distinguishing actionable items from non-essential details.
- Support key real estate initiatives and team projects by tracking timelines, deliverables, and follow-ups.
- Maintain organized records of contracts, documents, and presentations related to real estate sales.
- Partner with the real estate sales team to ensure smooth coordination of events, tours, and client experiences.
- Collaborate with the Legal department to coordinate the review, execution, and tracking of real estate contracts and documentation.
- Help manage CRM updates, data entry, and pipeline tracking with attention to accuracy and confidentiality.
- Assist with planning and executing team meetings, client events, and retreats.
- Coordinate communication with high-net-worth clients, partners, and prospects as needed.
- Support a premium, high-touch client experience in line with the Powder Haven brand.
- Process expense reports, vendor invoices, and reimbursements.
- Order and maintain office supplies, tools, and resources for the Powder Haven team.
- Help onboard new team members or temporary support staff as needed.
- Identify and implement administrative improvements and efficiencies across operations.
- 5 years of experience in executive-level administrative support; real estate, luxury sales, legal/paralegal, or hospitality experience preferred.
- Exceptional organizational, time-management, and multitasking skills.
- High level of discretion, professionalism, and attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Google Workspace, Microsoft Office Suite, Docusign and CRM systems (HubSpot experience a plus).
- Comfortable in a fast-paced environment and able to pivot with evolving priorities.
- Passion for mountain living and alignment with Powder Mountain's purpose and values.
