ROLE SUMMARY
The Executive Director (ED) for PPNA is the senior staff leader for the association with broad responsibilities for its day-to-day operational needs, which contributes to the fulfillment of its mission. This includes providing clear and consistent support to staff members and contract partners, directing the fulfillment of grant and contract obligations, completing a range of administrative tasks that include bookkeeping, reporting compliance, and responding in a timely manner to inquiries from current and prospective stakeholders. In addition to supporting the day-to-day needs of the association, the ED is responsible for proposing an annual strategic roadmap and corresponding budget to the Board of Directors (BOD). The creation of both documents is informed by input from staff, contract partners, board members, and community member insights collected during the prior annual year through various engagement strategies, which include meetings, surveys, one-onone conversations, etc. The adoption of the strategic roadmap and budget by the BOD is used to guide staff and contractor workplan priorities throughout the year. Considering the diversity of day-to-day and strategic responsibilities by the ED, viable candidates for this leadership opportunity will be capable of delegating and directly executing a wide range of activities. Additionally, since the ED is expected to establish, maintain, and grow dozens of partnerships and engage with hundreds of stakeholders annually, candidates should be comfortable and effective with all forms of communication. They should also have relevant experience serving and partnering with folks from a range of socio-economic backgrounds, various identities; that include cultural and gender, and those with varying disabilities and abilities.
CORE ACCOUNTABILITIES
The following are core responsibilities within the role’s eight primary areas of work :
Personnel & Contractor Leadership
- Proactively meet with staff and contractors on a regular, and a as needed basis to align around priorities
- Provide examples, or demonstrate as needed, an approach to specific work tasks for staff and contractors
- Ensure that staff and contractor work plans and priorities support attainment of annual strategic roadmap
- Establish formal feedback cadence with staff and contractors that summarizes strengths and opportunities
- Seek to understand work accommodation requests and determine if an accommodation can be supported
- Oversee annual review process for full-and part-time staff that includes a self-assessment component
Financial & Fundraising Management
Prepare or partner with accounting support to ensure bi-monthly financial reports are availableUse QuickBooks, or other financial management software, to record transactions, and monitor budgetMonitor financial performance to budget, and construct recovery plans and review with BOD as necessaryDevelop and execute against contributed and earned income strategies that help attain income goalsIdentify and complete applications for competitive grant opportunities that align with organization workPartner with appropriate staff and contractors to support individual giving and sponsorship campaignsEvent Planning & Execution
Construct event budgets with specific line-item income and expense targets for the budget yearEstablish themes and key event objectives with input from staff, board, contractors, and other partnersPartner with Event Manager to set dates for core event deliverables and participate in dedicated meetingsEnsure formal contracts are on file with the various contractors who support the execution of each eventOversee invoicing process for collaborators, sponsors, and donors via the association’s website platformLead the overall onsite execution of each event, which includes being available from set-up to tear downProgram & Initiative Development
Establish evaluation criteria for events, programs, collaborations, and initiativesGuide and partner with appropriate staff and contractors in obtaining metrics to evaluate work prioritiesUtilize insight from evaluations to inform and guide decisions regarding ability to maintain or sunset effortsDevelop program materials, including framework and strategy documents, that guide objectives and goalsConstruct and share point-of-view on the various resources needed to support programs and key initiativesProactively support key initiatives by co-creating agendas, meeting facilitation, and supporting deliverables Partner & Resident CollaborationsEstablish guidance for how association determines what partnerships to establish, maintain, and growPartner with staff and board to establish, maintain, and grow partnerships and (or) resident collaborationsManage schedule to allow for the consistent engagement with priority partnerships and collaborationsLeverage association communication tools to ensure residents have a means to contact the associationMaintain understanding of staff and board capacity to engage with current and prospective partnershipsObtain BOD consultation and approval when current or prospective partners seek organization supportMarketing & Communications
Direct quarterly communication priorities in partnership with Communication Manager and other staffProvide oversight of updates in newsletter, blog, magazine, etc. to ensure appropriate organizational tonePartner with Communication Manager to allocate marketing budget in effective manner to achieve goalsOccasionally write leadership remarks that help promote priorities or acknowledge current or past eventsGuide outline and contribute content to association’s annual report and partner with staff on creationEnsure quantitative and qualitative metrics are used to understand efficacy of communications channelsProcess & Systems Oversight
Establish guidance for staff and contractors for how to label and make accessible shared documentsOversee development of Standard Operating Procedures (SOP) for priority tasks within each staff roleLead troubleshooting efforts in connection to organizational suppliers and services, ex : IT, internet, phoneEnsure staff and contractors complete timesheets monthly to help understand how time is being allocatedMaintain and lead all staff meeting to help provide visibility and alignment of shared priorities among staffSupport development of contractor agreements, and memoranda of understanding, for partnerships Board & Volunteer ManagementSend calendar invitations for all Board Executive Committee and General Board MeetingsPropose BOD meeting agenda and review with Executive Committee, and incorporate editsStrive to compile and distribute board meeting materials at least four business days in advancePartner with Executive Committee to facilitate the annual review process for your role as EDPartner with Event Manager and others to promote volunteer opportunities and secure volunteersEnsure onboarding and training is offered to the various volunteers needed to support key eventsDESIRED QUALIFICATIONS & SKILLS
The following provides a summary of the preferred experience and skills sought for this position.
Qualifications
Minimum 5 years of experience managing at least two direct reports, not including internsMinimum 5 years supporting nonprofit fundraising activities or facilitating sales within a for-profitMinimum 5 years supporting and (or) coordinating mid-to large-scale events and meetingsMinimum 3 years of experience contributing to the creation of organizational financial reportsMinimum 3 years of experience writing competitive grants that led to multiple grant awardsMinimum 3 years of experience for writing communications for an organization or departmentMinimum 3 years partnering with people of diverse backgrounds, lifestyle, and socio-economic standing Skills & AssetsAn Associates or higher degreeCore belief in and practice of the principles of equity, diversity, and inclusionSelf-motivated, collaborative, organized, able to manage multiple prioritiesAbility to set strategic direction and execute such strategy effectively in partnership with othersAbility to provide clear, relevant, and concise information to varying organization stakeholdersProficient interpersonal and communication skills with people with various backgrounds and roles.Ability to think strategically, creatively, and proactively on how to address opportunities and challengeProficient and self-directed at managing work plans, priorities, and resources to advance accountabilitiesComfortable utilizing database systems that maintain stakeholder information that support reportingCOMPENSATION & BENEFITS
This is a regular full-time employee opportunity to fulfill 40 hours per week within a flex schedule. It includes access to medical and dental benefits; with eligibility to participate in a Simple IRA program.
Salary Range : $85,000 - $95,000 [Please note that the association will utilize each candidate’s current experience and skills as a core factor in setting a salary offer.]
HOW TO APPLY
Please email the following materials to careers@ppna.org :
1) Current resume
2) Original letter of interest / cover letter that specifically addresses the following question, “Why are you interested and qualified to assume an Executive Director role that requires a balance between strategic oversight, and hands-on execution that supports the eight core areas of responsibilities outlined in this job description?” [Please note that your letter of interest should not exceed 350 words.]
Priority review and consideration will be given to candidates who submit all requested materials by Friday, February 28th, 2025.
This position will remain open until filled.
Salary : $85,000 - $95,000
