Billing & Administrative Coordinator

About Us

At POWERX, we take pride in being the premier provider of comprehensive power services, ensuring that power systems operate efficiently and reliably. Our commitment to quality and excellence is evident in our field services, engineering and consulting expertise, and adherence to certifications and regulations. Safety and performance are at the forefront of our integrated approach.

We are a people-first company, valuing integrity, respect, and teamwork. Our mission is to empower businesses by optimizing system performance, ensuring safety and compliance, and driving operational excellence with innovative solutions. At POWERX, we offer a dynamic environment where both experienced professionals and newcomers can grow, make an impact, and build a legacy.

Our vision is to lead the future of power systems with cutting-edge technology, sustainable practices, and a relentless focus on customer success. We are dedicated to expanding our expertise, locations, and services while maintaining our people-first philosophy. Partnering with POWERX means gaining a trusted team of passionate experts committed to delivering value and fostering lasting relationships. Join us in making power work for our clients and the communities we serve!

OUR POWERX PERKS

• Competitive Pay
• Incentives for Certifications
• Referral Bonus Program
• Tuition Reimbursement
• Medical, dental, vision, LTD, STD, Basic Life/AD&D, and other ancillary products
• 401k program with a company match
• Performance Program
• Paid Parental Leave
• PTO including Wellness Days and Paid Holidays
• And much more!
  
  

Job Summary

Provide administrative support as needed such as answering phones, responding to emails, greeting visitors, maintaining up to date billings, coordinating correspondence and mail, maintaining office supplies, and taking meeting minutes for the assigned Operations team.

Supervisory Responsibilities

• None.
  
  

Duties/Responsibilities

Administrative

• Assist with scheduling and coordination of meetings, appointments, and other relevant tasks for team members.
• Assist in the preparation and distribution of meeting agendas and materials.
• Oversee office supply inventory management and ensure adequate supply levels are maintained.
• Support the team with various administrative tasks as needed to ensure smooth office operations.
  
  

Billing & Invoicing

• Prepare and process billing statements and invoices in a timely manner.
• Ensure accuracy in billing by verifying and reconciling discrepancies.
• Maintain up-to-date records of all transactions and billings.
• Coordinate with clients to resolve billing inquiries and issues.
• Assist in generating financial reports related to billing and invoicing.
  
  

Documentation and Reporting

• Maintain accurate documentation, including job costing, percent complete, project progress reports, WIP, etc..
• Prepare and distribute project status updates to direct reports.
  
  

Client Communication

• Support client test reports.
• Address client concerns and provide timely responses to ensure client satisfaction.
  
  

Client Communication

• Support client test reports.
• Address client concerns and provide timely responses to ensure client satisfaction.
  
  

Additional responsibilities and tasks as required to support the organization's goals and adapt to evolving business needs.

Attributes/Abilities

• Must have a satisfactory background check.
• Good organizational and time management, and customer service skills.
• Ability to multitask.
• Problem-solving while meeting deadlines.
• Have an understanding of billing software.
• Computer proficiency (Microsoft, Adobe Pro).
• Ability to maintain internal and external relationships.
  
  

Experience And Education

• High school diploma/GED required.
• 3-5 years of relevant project coordination experience.
  
  

Physical Requirements

• This is an office desk position with no significant physical exertion required.
• Minimal local travel; must have reliable transportation, possess a valid driver’s license, and be insurable.
• Ability and willingness to work occasional overtime as needed.
  
  

POWERX is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.