What are the responsibilities and job description for the Project Coordinator position at PPC?
Project Coordinator
This role of Project Coordinator will provide administrative support to all of Branch 22. The role is designed to take admin, marketing and coordination tasks of the plate of the Branch Manager and Department Supervisors so they can spend their limited time on business development & people development primarily.
This role will assist with various office tasks, IFS billing, Submittals, Safety Talks, Data entry of job descriptions and misc. projects.
Job Responsibilities:
Assist in phone coverage and associated communications between customers, vendors, supervisors, project managers and field personnel
Enter jobs/job information into accounting system
Compiles needed information for material purchases, submittals, O & M manuals, etc. per PM request
Pull permits for worksites as well as request inspections
Type up Proposals/Service Agreements as needed
Assist with ordering equipment for jobs
Print plans/specs/etc. as needed
Help schedule and facilitate job take-off meetings
Assist with job close out documentation
Maintain required records for supervisor and/or department. Maintain filing systems. Photocopy documents as required. Ensure routine work items (daily, weekly, monthly data reports or similar items) are completed in a timely manner. Follow up and expedite late items. Perform additional assignments per direction.
Coordinate branch meetings/banquets and special projects as needed by the branch.
Any coordination issues which cannot be resolved are elevated to the project manager (escalation).
Communication effectiveness, conflict management and build rapport with field employees.
PPC is an Equal Opportunity Employer - Minority/Disabled/Veterans/Females are encouraged to apply
Requirements:
High school diploma required; higher education preferred
2 years customer service experience required
Project coordinator experience preferred
Proficient in Microsoft Office (Word and Excel)
Strong communication skills, both verbal and written
Detail-oriented with a high capacity for multitasking
Strong Customer Service Skills
Desire to actively contribute to a team environment
Positive safety attitude and personal integrity – both are non-negotiable
Exemplify Company values
Competence to keep personnel information strictly confidential
Strong interpersonal skills; ability to interact and with all levels of the company at field sites and offices, and effectively deal with vendors, customers and regulatory agencies
Professional and positive attitude toward responsibilities and coworkers
