Event Producer

Event Producer

PRA Events is seeking a reliable and qualified Event Producer who is detail-oriented with an ability to multitask in a dynamic fast-paced and hands-on work environment. We are looking for someone with a positive, can-do attitude to oversee and organize events across the Hawaiian Islands.

Applicants must reside in Hawaii to be considered for this role.

Responsibilities (include, but not limited to):

• Responsible for the logistical management and operational execution of client events and programs pre-and post-production
• Serves as the primary contact for the client during the pre-planning and operation of the client's program post-sale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention
• Management of all vendor quotes, orders and acquiring required services
• Management of all shipping and trucking, load lists and product pull lists
• Develop run sheets/full detailed timelines, show flows and event blueprints
• Management of event staff, contracted vendors, and entertainers
• Management of all event décor, floral, branding, signage and custom projects
• Attend required client meetings both virtually and in-person
• Point of contact for hotel and client during planning process and onsite
• Ensure event is completed smoothly and step up to resolve any problems that might occur
• Creation and management of program budgets
• Responsible for submitting preliminary and final billing statements for every program

Qualifications

• 5 years of experience in Event Management of corporate meetings, client events, and other complex programs. DMC, corporate incentive travel, hospitality or related experience highly preferred
• Excellent interpersonal and communication skills with a diverse group of clients, vendors and coworkers
• Ability to effectively present information and respond to questions from clients, vendors and hoteliers
• Ability to multitask and work on multiple programs with different deadlines
• Must be able to work well with all levels of management and staff, hoteliers, clients and vendors
• Must be able to work flexible hours including weekends, evenings and holidays
• Must be able to travel to neighboring islands

Salary: $80,000 - $90,000 per year. Based on experience.

Benefits include Medical Insurance, Dental Insurance, Vision Insurance, 401(k) with Company Match, Short-term and Long-term Disability Insurance, Life Insurance, Employee Assistance Program, Paid Vacation Time and Paid Holidays, Paid Sick Time, Pet Insurance, Flexible Spending Accounts, and others.

Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.

Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, pushing towards zero waste, supporting the American Forest Foundation and PACT-USA, working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity, diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes we've made and look forward to the continued and increased impact we will have through these programs and initiatives.

Our Corporate and Incentive Program Planning Capabilities Include:

Creative Event Design Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital Hybrid Programming; Health Safety Logistics; CSR Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design Branding; Gifting.

Follow PRA on social @PRABusinessEvents and visit www.pra.com for more information.