What are the responsibilities and job description for the Grants Specialist 2 position at PRA Health Sciences?
ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations.
With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.
Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.
Responsibilities
The Grants Specialist is responsible for the review; evaluation; accuracy; compliance; and accountability of grants payments in accordance with Clinical Trial Agreement and Client Protocol. The Grants Specialist is able to perform in a fast paced environment, able to create and reset priorities as the need arises, identify and raise issues before they become critical, and adjust quickly to the changes of a dynamic organization
- Reviews and thoroughly understands executed CTAs, associated budgets and payment terms to determine payment requirements.
- Actively participates in set up calls for new studies
- Reviews budget set-up in CTMS and notify Central Budget group of any discrepancies with budget set-up via HDT process
- Ensures payee details have been set up appropriately in CTMS and notifies Central Budget group immediately upon identification of discrepancy/ies.
- Works cross functionally with Contracts, Central Budget group, SVT Coordinator, Project Management, Operations Finance, Clinical Operations and Accounts Payable to maintain integrity, timeliness and accuracy of grant payments by:
- Ensures budget is activated prior to initiating payment
- Initiates payment as per timelines outlined in executed CTA
- Monitors completed subject activities tracked via CTMS, IVRS or EDC
- Generates Request for Invoice where necessary and forwards to designee for site delivery
- Ensures invoice matches RFI, financial specific country statutory requirements are adhered to and refers back to designee if correction required
- Generates Payment Voucher on receipt of invoice (if applicable) from site and launches through electronic workflow for proper approvals
- Ensures all systems are updated with required payment information and full audit trail where appropriate
- Maintains overview of progress status to ensure contracted payment timelines are met
- Assesses incoming queries and liaises with Project and Clinical teams and Accounts Payable for resolution and properly escalates in a timely manner if appropriate
- Identifies and proactively raises risks/issues that may impact payment timelines and escalate accordingly
- Reviews and clears Exception report on a weekly basis to ensure there are no unexpected standard exceptions and escalate if additional support is required
- Prepares monthly payment status update for discussion with Functional Management during one-to-one meetings
- Works with project team to ensure standard client reporting requests are scheduled and liaises with reconciliation team to ensure client reporting is managed effectively
Qualifications
Qualifications:
- Working knowledge of all MS Office suite of applications including Word, Excel, Access & PowerPoint.
- Read, write and speak fluent English; fluent in host country language required.
- Bachelor’s Degree or international equivalent.
- Experience gained in an administrative/finance role with high attention to detail.
Benefits of Working in ICON:
Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.
At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.
ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.
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