What are the responsibilities and job description for the Administrative Assistant position at Practice of the Practice?
Administrative Assistant Position Summary:
This internal administrative position is responsible for managing invoicing, payments, and the occasional financial reporting. The Administrative Assistant will work closely with the Head of Projects and People to ensure accurate and timely financial transactions.
Key Responsibilities:
- Invoice Processing & Management (Occasional):
- Process and issue invoices for clients and podcast sponsorships, as needed.
- Respond to email inquiries regarding payments, invoices, and any other billing-related questions.
- Create invoices for ad-hoc services as needed.
- Time Sheet Management (Monthly):
- Collect and review time sheets from IT team, team members, and consultants.
- Reconcile timesheets with invoices to ensure accuracy.
- Payment Processing (Monthly):
- Process and issue payments to freelance team members on the 5th of each month.
- Process and issue payments to full time staff on the 20th of each month.
- Ad-hoc Services (Occasional):
- Provide support and assistance with any inquiries or issues related to invoices and payments.
- Assist with any other financial-related tasks as needed.
- Additional administrative duties as assigned.
Qualifications:
- Basic understanding of accounting principles and financial reporting.
- Proficiency in accounting software (e.g., QuickBooks, Stripe, & PayPal)
- Proficiency in Project Management Software: Asana
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Proactive and problem-solving mindset.
Estimated Time Commitment:
This position is estimated to require a maximum of 10-20 hours per month.
Rate: $20 - $25 p/h
Note:
- This job description is intended to provide a general overview of the position.
- The responsibilities and requirements may change based on the evolving needs of the company.
Submit resumes to samrud@practiceofthepractice.com by March 28th 2025.
Salary : $20 - $25