What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Prairie Council on Aging?
Job Overview
We are seeking a dedicated and organized Receptionist/Administrative Assistant to join our team. In this role, you will be the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. The ideal candidate will possess strong clerical skills, be proficient in handling phone systems, and demonstrate excellent organizational abilities.
Responsibilities
- Greet and welcome visitors in a friendly and professional manner.
- Answer incoming calls, manage phone systems, and direct calls to appropriate personnel.
- Perform clerical duties including filing, typing, and maintaining office records.
- Assist with scheduling appointments and managing calendars for staff members.
- Handle correspondence, including emails and mail distribution.
- Maintain an organized office environment to ensure smooth operations.
- Support administrative tasks as needed, including data entry and document preparation.
- Collaborate with team members to improve office efficiency and workflow.
Requirements
- Proven experience as a receptionist or in a similar administrative role is preferred.
- Familiarity with phone systems and office equipment is essential.
- Strong clerical skills with attention to detail for accurate record keeping.
- Excellent organizational skills with the ability to multitask effectively.
- Experience as a dental receptionist or medical receptionist is a plus but not required.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong communication skills, both verbal and written.
- Ability to work independently as well as part of a team in a fast-paced environment.
Join us in creating a welcoming atmosphere for our clients while ensuring efficient administrative support within our organization!
Job Type: Full-time
Pay: $15.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Ability to Commute:
- 814 North main , Carrollton, IL (Required)
Work Location: In person
Salary : $15
