What are the responsibilities and job description for the Office Administrator position at Prairie Field Services?
Position Summary
The Office Administrator supports the daily operations at Prairie Field Services specifically at their Roosevelt, Utah location. This is a dynamic position whose responsibility includes back office and inventory functions. The Office Administrator is responsible for accurately maintaining operational data and managing parts inventory to support fleet maintenance. The position reports directly to The Operations Manager.
The Office Administrator supports the daily operations at Prairie Field Services specifically at their Roosevelt, Utah location. This is a dynamic position whose responsibility includes back office and inventory functions. The Office Administrator is responsible for accurately maintaining operational data and managing parts inventory to support fleet maintenance. The position reports directly to The Operations Manager.
Responsibilities
- Accurately input and maintain operational data
- Ensure timely and correct updates to various reports, logs, and records
- Monitor real-time operations and provide support to drivers as needed, resolving any logistical issues
- Communicate with drivers to relay job information, schedules, and route changes
- Maintain accurate records of dispatch activities and update systems with any route changes or delays
- Support the onboarding process to ensure new hires have the necessary information to begin employment
- Assures that all necessary information pertaining to the equipment is obtained and recorded on the repair work order
- Request purchase orders to procure the parts to keep the appropriate level of inventory on hand
- Assures that all necessary information pertaining to the parts inventory is obtained and entered into the inventory system
- All parts leaving inventory must be documented according to established policies and procedures
- Generates a variety of weekly, monthly and annual reports and statements relating to parts inventory
- Maintains currents knowledge of standard fleet maintenance practices
- Identifies and reports all inventory overages and shortages
- Assists Operations team with leaser and owner/operator contracts
- Work cross collaboratively with other departments within the organization and across multiple geographies
- Demonstrates the company’s core values and complies with company policies and procedures
- Performs other essential duties as assigned
Requirements
- Associate’s degree in business administration or a related field preferred
- Previous experience in an office administration, preferably in a logistics or field operations environment
- Experience with inventory management or fleet maintenance is a plus
- Strong organizational and time-management skills with the ability to multitask and prioritize effectively
- Excellent communication skills, both verbal and written, for coordinating with drivers, vendors, and team members
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with inventory management software
- Attention to detail with strong data entry skills and the ability to maintain accurate records
- Problem-solving abilities to address operational and logistical challenges in real time
Compensation
We offer highly competitive wages and comprehensive benefits package that includes PTO, medical, dental, vision, life, short- and long-term disability insurance. Employment is contingent upon a successful background check and drug screen.
$18.00 - $20.00 per hour
Salary : $18 - $20
