What are the responsibilities and job description for the Administrative Support Coordinator, Office of the President position at Prairie View A&M University?
Job Title
Administrative Support Coordinator, Office of the President
Agency
Prairie View A&M University
Department
President's Office
Proposed Minimum Salary
Commensurate
Job Location
Prairie View, Texas
Job Type
Staff
Job Description
Works under general supervision and provides front-line support and administrative support for the Office of the President.
Responsibilities:
Provide front-line support services
- Serve as the primary front-line support role for the Office of the President. Provides reception services in the President’s Office. Greet visitors to the President’s Office and answer the telephone number in a highly professional and responsive manner.
- Appropriately directs calls and/or correspondence to appropriate person or office.
- Identify alternative and appropriate persons to meet with callers who request a meeting with the President but with whom a meeting would be inappropriate or unnecessary –ensure they follow up as needed to ensure the situation has been handled appropriately and close the matter with the Office of the President.
- Follow the President’s Office processes for complaints and problems received directly from faculty, staff, students, and alumni as well as the general public, or calls referred by the Offices of the Governor, the Texas Higher Education Coordinating Board, State and governmental officials, and the Texas A&M University System.
- Prepares information detailing the complaints/problems received by the Office of the President for review by the Chief of Staff to the President and Sr. Executive Assistant, as necessary.
- Participates in the planning and execution of administrative operations.
Provide administrative support for Chief of Staff and Sr. Executive Director of Presidential Communications
- Supports administrative functions for Chief of Staff and Sr. Executive Director of Presidential Communications such as calendar management assistance (i.e., scheduling meetings, identifying meeting locations, assist in coordinating travel arrangements and other administrative functions).
- Reviews documents for Chief of Staff and/or Sr. Executive Director of Presidential Communication as needed or requested.
- Assist with preparing itineraries for special guests under the direction of the Chief of Staff. Coordinates meetings and may provide on-site support.
- Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
- Perform other duties as assigned.
Required Education and Experience:
- Bachelor's degree or equivalent combination of education and experience.
- 2 - 4 years of related experience providing high quality customer service in a fast-paced, public-facing organization.
Required Knowledge, Skills and Abilities:
- Knowledge of word processing, spreadsheet, database, and presentation applications.
- Ability to multitask and work cooperatively with others.
- Interpersonal and communication skills.
- Planning and organization skills.
- Proficiency in technology includes but is not exclusive to office software applications, videoconferencing software.
- Excellent interpersonal and verbal and written communication skills.
Special Requirements:
- Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of six years of experience.
Job Posting Close Date:
- 05/19/2025
Required Attachments:
Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
- Resume or Curriculum Vitae
- Cover Letter
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as really, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.
Background Check Requirements:
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
