Accounting Assistant

Accounting Assistant

Full-time |  Salary; Exempt  |  Monday - Friday; 8:00 am – 5:00 pm

WHY PRATERS?

Are you a Basketball Fan? So are we! Our team of employees has been on the cutting edge of basketball flooring since the early 90s. We specialize in full-service restoration of basketball courts to include fresh sands, state-of-the-art graphic design, painting, staining, and finishing. We are the “ART OF THE GAME”. Check out our website at https://www.pratersflooring.com/

JOB SUMMARY:

As a finance team member and reporting directly to the Chief Financial Officer, the Accounting Assistant will be responsible for providing financial and administrative support to ensure the effective operation of bookkeeping and related services. The Accounting Assistant will input a high volume of data from multiple sources into a database, ensuring that all necessary information is accurately entered and maintained. Other responsibilities include general administrative office tasks. This is a local position, and work will be performed onsite at Praters, Inc. in Rossville, GA.

RESPONSIBILITIES:

• Accounts Payable:
  • Receive, process, and update details accordingly for receipts, bills, credit card statements, purchase orders, and invoices, and verify pricing from vendor/customer payments.
  • Reconcile credit card accounts on a weekly and monthly basis after receiving statements, attach transaction receipts, and ensure timely payments are made.
  • Track and monitor company-issued credit and payment cards. Ensure that loaner cards are returned and transaction receipts are submitted and attached to monthly statements.
  • Reconcile and monitor travel expense reports and reimbursements.
  • Oversee the management of company fuel card and per diem card accounts.
• Banking relationship: Verify the online checking account daily and reconcile it monthly. Clear ACH items daily using Positive Pay. Perform any required banking tasks as requested.
• Identify and correct data entry errors using appropriate quality control methods.
• Collaborate closely with the Warehouse Manager to verify inventory accuracy. Monitor special-item inventory and adjustments, and report any discrepancies.
• Investigate any vendor requests regarding missed or unpaid transactions. Keep management updated on any vendor issues.
• Review job profitability and costing reports, then forward discrepancies to the appropriate department manager.
• Accounts Receivable:
  • Ensure that all sales invoices are sent to customers promptly across all departments.
  • Provide a weekly cash flow forecast to the CFO.
  • Initiate collection calls as necessary.
  • Collaborate with the collection agency to manage delinquent accounts.
  • Generate and maintain a list of customer orders on hold.
• Assist with financial reporting at the end of the month and the end of the year.
• Deliver customer service both externally and internally through various channels, including email, and phone calls.
• Execute administrative tasks by organizing documents, records, and reports efficiently, answering phone calls, directing them appropriately, taking messages, and sorting mail.
• Oversee and manage the ordering of office and kitchen supplies for all Praters, Inc. locations.
• Protect the organization’s value by keeping information confidential.
• Complete special projects upon request and other duties as assigned.
• Follow all company policies, procedures, and business ethics codes.
  

SKILLS NEEDED:

• High school Diploma or equivalent
• 3 years of bookkeeping/accounting or related office experience
• Proficient in Microsoft Word and Excel, Google Suites, and QuickBooks
• Strong computer, mathematical/accounting, analytical, organizational, attention to detail, and interpersonal skills
• Ability to work well both in a team environment and independently
• Excellent written and verbal communication skills
• Commitment to meet deadlines and complete duties as requested with the highest quality of work
  

BENEFITS OFFERED:

Medical, Dental, Vision, Supplemental Insurance, Paid Time Off, Paid Holidays, 401k, Company Paid Travel Expenses, and Multiple Opportunities to Advance

JOIN US TO BE PART OF THE GAME!

www.pratersflooring.com