Administrative Assistant

Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily office operations, ensuring efficient workflow, and providing exceptional administrative support. This position requires strong time management skills and proficiency in various software applications, including Google Suite and QuickBooks. If you are a proactive individual with excellent communication skills and a passion for organization, we encourage you to apply.

Responsibilities

• Manage and maintain executive calendars, scheduling appointments and coordinating meetings.
• Handle incoming calls and emails, directing inquiries to the appropriate personnel.
• Assist with clerical tasks such as filing, data entry, and document preparation.
• Utilize Google Suite for creating documents, spreadsheets, and presentations.
• Support office management functions by maintaining supplies and equipment.
• Process financial transactions using QuickBooks as needed.
• Serve as a personal assistant to executives, providing administrative support as required.
• Ensure the office environment is organized and conducive to productivity.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Google Suite applications (Docs, Sheets, Calendar).
• Familiarity with QuickBooks is preferred but not mandatory.
• Strong time management skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Experience with phone systems and handling multi-line phones.
• Background in medical receptionist duties or office management is a plus.
• Ability to work independently while also being a collaborative team member.

If you are ready to take on this exciting opportunity as an Administrative Assistant, we look forward to reviewing your application.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Experience:

• Desktop administration: 1 year (Preferred)

Language:

• Spanish (Preferred)

Ability to Commute:

• Middlesex, NJ 08846 (Required)

Work Location: In person

Salary : $18 - $20