ACCOUNTS RECEIVABLE ASSOCIATE

Job Title: Accounts Receivable Associate

Direct Supervisor: Accounting Manager

Job Overview:

We are seeking a detail-oriented and organized Accounts Receivable Associate to join our accounting team. The ideal candidate will be responsible for managing incoming payments, maintaining accurate financial records, and ensuring timely collection of outstanding invoices. This role is crucial in supporting the overall financial health of the organization and requires strong analytical skills, attention to detail, and effective communication abilities.

Key Responsibilities:

• Process and record incoming payments accurately and efficiently.
• Maintain accounts receivable records, ensuring all transactions are documented correctly.
• Perform account reconciliations to resolve discrepancies.
• Prepare and send out invoices to clients in a timely manner.
• Follow up on outstanding invoices and communicate with clients regarding payment status.
• Assist in the preparation of financial reports related to accounts receivable.
• Collaborate with other departments to address any billing or payment issues.
• Utilize accounting software to track payments and generate reports.
• Maintain a professional demeanor when communicating with clients via phone or email.

Qualifications:

• Proven experience in accounts payable or receivable roles is preferred.
• Familiarity with governmental accounting practices is a plus.
• Proficiency in accounting software and Microsoft Office Suite (particularly Excel) and accounting software.
• Strong skills in account reconciliation and data entry.
• Excellent phone etiquette and customer service skills.
• Ability to negotiate payment terms with clients when necessary.
• Strong attention to detail with the ability to manage multiple tasks effectively.

Preferred:

• Experience in construction or manufacturing industries.
• Ensure compliance with industry standards and project-specific requirements for all AIA documentation.

Requirements:

AA degree with one (1) year bookkeeping/accounting experience or three

(3) years’ experience. Three years computerized business accounting and/or hands-on computer experience.

Physical Requirements:

Lifting computer reports. Sitting for extended periods of time. Capable of striking keys on computer or typewriter keyboard.

Equipment to be Used:

Computer, calculator, usual office equipment.

Note

Duties and skills required for this position are general and describe the principal functions, level of knowledge and skills required of this job. You should not consider it an all-inclusive listing of work requirements. You may be asked to perform other duties as assigned, including work in other functional areas. Willingness to contribute in such a manner is taken into consideration in job candidacy, transfer, and performance appraisal.

This position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status. ITAR defines U.S. person as a U.S. citizen, U.S. Permanent Resident (i.e. ‘Green Card Holder’) Political Asylee, or Refugee.