Accounts Administrator

• Voluntary Life Insurance
• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

• Responsible for AR/AP functions
• Accurately files and scans accounting documents
• Performs data entry and filing tasks for accounts payable, accounts receivables, purchase orders, equipment inventory, and confidential departmental files
• 3-way PO matching and non-PO invoice processing
• Customer Invoicing – create and email invoices to customers
• Maintain accurate historical records for both
• Knowledge of the General Accepted Accounting Principles (GAAP) to include general journal entries, accounts payable and accounts receivable
• Work closely with office and field operations to track change orders, purchase orders, revisions, and job closures
• Set up and maintain project scheduling documentation files and records – on schedule and into SP folders
• Update and maintain internal databases and tracking systems
• Capture all time and materials for each job – Reasons for Change Orders
• Work with office to close out jobs within 5 days of completion
• Continuously follow up on PO and invoicing status
• Send follow-up emails to proper parties involved in work activities
• Initiate outgoing calls and emails to distribute information and set scheduling dates as needed
• Attend and participate in internal and client meetings as needed
• Maintain and build relationships with current employees, client and vendors
• Compile, edit and send in all reports at the completion of job through working with QA/QC
• Fulfill on-call duties, including after-hours and weekends in rotation
• Give and accept instructions/delegations in a high-pressure setting
• Assists other departments as needed with tasks, such as:
• Rent equipment, off rent equipment
• Book rooms, flights, cars etc
• Work with staffing agencies to fill open positions requested by field supervision
• Work with QHSE to:
• Ensure capture of proper credentialing and training certifications for field service technicians
• Schedule Precision and Client requirements for assigned manpower including but not limited to background checks, drug screening, safety council, respiratory assessment, and physicals
• Willingness to perform additional duties as required by different supervisory levels

• Continuously upgrade knowledge of projects, materials and procedures to better perform duties
• Keen attention to details, high commitment to quality output
• Organize and prioritize work
• Observe company Safety Policy
• Be available to work on-call as needed for last minute job requirements
• Always be aware that you are a representative of Precision PPS and conduct yourself accordingly
• Communicate effectively both verbally and in writing with a diverse set of cross-functioning groups
• Proactively engage and support company initiatives designed to promote a culture of safe working, environmental protection and continual improvement
• Turn in time and expenses as needed
• Proficient in Microsoft Word, Excel, PowerPoint, Share Point, Skype or other Meeting Systems
• Able to multi-task effectively, highly organized, with good planning and prioritization system
• Ability to work in a fast-pace environment, under pressure and minimum supervision
• Maintain professionalism at all times
• Commit to being part of a diverse team and utilizing the strengths of each member to ensure a smooth completion of the job to Precisions standards
• Self-starter
• Ensure high commitment to the job and be willing to learn and accept new challenges
• Other duties as are customarily performed by an employee in a similar position

Flexible work from home options available.