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Clerical and Office Assistant

Preferred Carrier of California
Chino, CA Full Time
POSTED ON 12/10/2024 CLOSED ON 2/10/2025

What are the responsibilities and job description for the Clerical and Office Assistant position at Preferred Carrier of California?

We are looking for a Receptionist. to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks including data entry. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and time management skills are essential for this position.

Responsibilities:
  • Greet and welcome guests as soon as they arrive at the office.
  • Direct visitors to the appropriate person and office.
  • Answer, screen, and forward incoming phone calls.
  • Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures).
  • Provide basic and accurate information in-person and via phone/email.
  • Receive, sort, and distribute daily mail/deliveries.
  • Order front office supplies and keep an inventory of stock.
  • Update calendars and schedule meetings.
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

Skills:
  • Proficiency in Microsoft Office Suite.
  • Hands-on experience with office equipment (e.g. fax machines and printers).
  • Professional attitude and appearance.
  • Solid written and verbal communication skills.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills.
  • Multitasking and time-management skills, with the ability to prioritize tasks.
  • Customer service attitude.

Salary : $15

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