What are the responsibilities and job description for the Executive Assistant position at Preferred Electric?
We are seeking an organized, proactive, and detail-oriented Executive Assistant to support our senior leadership team. This role is critical in ensuring smooth day-to-day operations, allowing executives to focus on strategic initiatives and business growth. The Executive Assistant will handle both personal and business-related tasks, ensuring all needs are met efficiently and professionally.
Responsibilities
- Manage calendars, schedule meetings, and coordinate appointments for executives.
- Handle/Execute both personal and business-related errands, purchases, and other personal requests.
- Prepare and edit documents, presentations, and reports.
- Act as a liaison between executives, clients, and internal teams, ensuring clear communication and timely follow-ups.
- Plan and coordinate travel arrangements, including flights, accommodations, and itineraries.
- Assist with special projects, event planning, and any additional tasks assigned by the executives.
- Handle confidential information with discretion and professionalism.
- Manage correspondence and general administrative tasks.
Qualifications
- Relative experience as an Executive Assistant of 5 years or more.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management and accounting tools is a plus.
- Excellent written and verbal communication skills.
- Ability to prioritize tasks and work efficiently in a fast-paced environment.
- Experience in construction, electrical, or related industry is preferred but not required.
- A proactive mindset with a knack for anticipating needs and solving problems.
- A “do what it takes” kind of attitude with willingness to accept any task.
Benefits package includes:
- Health, dental, and vision insurance.
- 401(k) plan with company match.
- Enrollment in Unlimited Paid time off (PTO) policy and paid holidays.
- Professional development and training opportunities.
- Phone Allowance
- Enrollment into our Quarterly Support Staff Bonus Program
Salary : $70,000 - $100,000
