Business Support Specialist

We are seeking a Business Support Specialist to join our Corporate Communications Team!

The Business Support Specialist will be responsible for coordinating the monthly special events for three outside offices as well as a wide range of duties related to corporate communications, print, marketing, human resources, and mail & print center. The Business Support Specialist will contribute to the overall team goals and provide administrative support to ensure efficient operations of the Corporate Communications department.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong organization, communication, problem-solving, customer service skills, and attention to detail are a must.
  • Organization skills allow you to prioritize your work and keep track of deadlines.
  • Effective communication is essential to your success in this role.
• Strong knowledge and experience with appropriate software including Microsoft Excel, Word, Outlook, and Teams.
• Ability to anticipate needs and complete important tasks without assistance.
• Self-starter who works well independently.
• Minimum of two years' experience in a creative support role.
• Graphic design knowledge is helpful.
• Must be able to lift 20 lbs. or more.

DUTIES & RESPONSIBILITIES

The Business Support Specialist will assist in a wide range of responsibilities, which can include:

Special Events:

• Coordinate monthly special events (lunch, treats, contests...) for the three outside offices (MO, TX, WV)
• Assist with onsite special events such as Employee Appreciation Week, Annual Company Kickoff and Holiday Party (offsite), and miscellaneous tasks for monthly onsite events

Administrative:

• Provide administrative support such as maintaining company phone list, check vendor invoices for accuracy, and schedule and enter due dates for events, print, and mailings
• Typeset new hire posters & name cards and other miscellaneous materials on a weekly basis
• Provide clerical support such as data entry, filing documents, or maintaining records in an orderly fashion
• Maintain records of business transactions such as credit card receipts and vendor invoices
• Proofread advertising material as needed

Promotional Items:

• Coordinate with outside vendors to ensure that products and services meet the company's standards of quality
• Assist with maintaining supply room, inventory, and promotional item spreadsheet
• Research promotional items and place orders for new items

Marketing Campaigns:

• Manage marketing campaign fulfillment from start to finish including ordering supplies and promotional materials, putting together boxes/envelopes, ensuring accuracy in each mailing, labeling with return and USPS labels, taping boxes, and loading up completed boxes or envelopes on a dolly
• Run mailing list for labels including researching return mail, managing budgets for mailings, and maintaining a full sample file

Printing Materials and Quotes:

• File project paperwork accurately and enter all projects into yearly accounting spreadsheet

Perform other related duties as assigned by Corporate Communications Production Manager or Vice President.

Preferred Risk Insurance Services provides a competitive benefits package to all full- time employees. Following are some of the perks Preferred Risk Insurance Services employees receive:

• Competitive Salaries
• Commitment to your Training & Development
• Medical and Dental
• Short Term Disability/Long Term Disability
• Life Insurance
• Flexible Spending Account
• Telemedicine Benefit
• 401k with a generous company match
• Paid Time Off and Paid Holidays
• Tuition Reimbursement Training Programs
• Wellness Program
• Fun company sponsored events
• And so much more!

Estimated Compensation Range: $16/hr-$28.75/hr

*Published ranges are estimates. Offered compensation will be based on experience, skills, education, certifications, and geographic location. In addition, starting salary may vary by position depending on whether the position is in-office, hybrid or remote.