Administrative Assistant

Administrative Assistant

Summary:

We are seeking an organized and detail-oriented Administrative Assistant to support our team with a wide range of administrative and bookkeeping tasks. The ideal candidate will be comfortable working in a dynamic environment, providing crucial support to keep operations running smoothly. You will answer directly to the CEO. You must know Quickbooks, and work history will be checked.

Key Responsibilities:

· Bank Account and System Management: Assist in connecting business accounts, and payment platforms (such as Paylocity) with QuickBooks for transaction tracking and reporting.

· Income and Expense Recording: Support the finance team by recording financial transactions, categorizing income and expenses, and maintaining accurate bookkeeping records.

· Accounting Method Support: Help manage the business's accounting preferences, including the cash and accrual accounting methods, ensuring financial records are kept correctly.

· Journal Entry Assistance: Prepare and assist with journal entries, ensuring that all financial data is recorded accurately in QuickBooks.

· Trial Balance Preparation: Help maintain trial balances, ensuring that debits and credits match at the end of each accounting period.

· Invoicing Support: Assist in creating and managing invoices, sending reminders, and tracking payments.

· Accounts Payable/Receivable Support: Help manage billing, payments, and accounts receivable, supporting smooth cash flow.

· Payroll Roster Preparation: Assist with preparing payroll rosters and working with payroll services to ensure accurate and timely payroll processing.

· Inventory Tracking: Help maintain inventory records, including managing propane certificates and other inventory items.

· Financial Document Preparation: Assist in generating financial statements such as balance sheets, income statements, and cash flow statements.

· Bank Reconciliation: Help reconcile bank accounts with business records and assist with closing books at the end of each accounting period.

· Check Writing: Issue checks using QuickBooks as needed.

· Vendor and Client Communication: Communicate with vendors and clients to manage inquiries, resolve discrepancies, and maintain good relationships.

· Record Keeping: Maintain organized documentation, ensuring all records are up-to-date and accessible for the finance and management teams.

· General Administrative Support: Provide general office support, such as handling calls, scheduling meetings, organizing files, and supporting the accounting team with ad hoc tasks.

Requirements:

· Bilingual in English and Spanish.

· Proficiency in QuickBooks and familiarity with basic bookkeeping practices.

· Strong organizational skills and attention to detail.

· Excellent communication and multitasking abilities.

· Experience as an administrative assistant or in a similar role is preferred.

If you are highly organized, proactive, and enjoy providing administrative support, we encourage you to apply!

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: 10 – 15 per week

Schedule:

• Day shift

Experience:

• Bilingual: 1 year (Required)
• Organizational skills: 1 year (Required)

Language:

• English (Required)

Ability to Relocate:

• Brentwood, CA 94513: Relocate before starting work (Required)

Work Location: In person

Salary : $20