Administrative Assistant

• Job description
• Administration Assistant / Office Manager

A&H Concrete Services, INC

The primary responsibilities of the Office Manager will include, but are not limited to:

• General management/administration to promote a positive, productive, and professional office environment
• Act as the point of contact for answering phones, receiving packages, and handling all mailing related activities
• Maintaining and updating office and client files
• Manage payroll data entry, employee leave requests, and timecards.
• Developing, improving, and implementing office policies by setting up procedures and standards to guide the operation of the office
• Coordinating the day-to-day flow of work in the office, including managing multiple calendars
• Acting as support and gatekeeper to the owner, including proactive management of the owner's schedule
• Providing an excellent level of customer service to clients, from the first phone call to the conclusion of their project
• Reviewing and responding to all forms of client correspondence
• Managing weekly progress reports to clients
• Anticipating potential challenges and/or business needs that the team may face and propose alternative solutions
• Completing additional projects and tasks as assigned and/or identified
• Producing reports, composing correspondence, and drafting new contracts

• Proficiently ensure critical compliance with mandated State and Federal guidelines, including, but not limited to workers' compensation forms and audits, labor law requirements, employment documentation, and payroll processing
• Collaborate with management on bid package preparation, contract submission through contract completion
• Managing administrative responsibilities with regards to subcontractors and vendors
• Sage 50

*

Job Requirements:

• A minimum of 3 years of administrative assistant experience, with increasing accountabilities
• Working knowledge of residential construction process
• Highly developed PC skills, including proficiency with Microsoft Office, Google, Sage 50
• Strong organizational and administrative skills, with the ability to anticipate, improvise and adapt for optimal resolutions
• Excellent time management skills and ability to multi-task and prioritize work
• Knowledge of accounting, payroll, data, and administrative management practices and procedures
• Knowledge of Lien/Pre-lien procedures and enforcement
• Knowledge of clerical practices and procedures
• Invoicing daily and monthly
• Professional and customer service-oriented experience and the ability to build relationships
• Excellent oral and written communication skills -- able to communicate directly, concisely, and diplomatically as required, and knowing how, when and what to communicate
• Self-starter who can manage multiple tasks with minimal direction
• Team player with a “no job too big or small” attitude
• High attention to details
• Outstanding problem-solving skills to proactively identify potential issues, develop alternatives, and execute solutions.

Preferred but not required:

• Knowledge of human resources management practices and procedures
• Knowledge of business and management principles
• Knowledge of OSHA guidelines and requirements
• Experience with and knowledge of building/planning departments
• Bilingual Spanish

Compensation and Benefits:

• Competitive salary
• Room for growth
• A work environment that fosters learning and growing.

Schedule:

• Monday to Friday

Location:

• In-person
• Office
• Remote – No

Job Types: Full-time, Contract

Pay: From $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Practice Managers & Administrators: 3 years (Preferred)
• Management: 3 years (Preferred)

Work Location: In person

Salary : $22