Administrative Assistant

Job Title: Global Project Manager & Operations Maestro

Location: Bi-continental – Los Angeles, CA & Guangzhou, China (Frequent international travel required)

About Us:

We are a dynamic, high-growth company specializing in importing and curating high-quality products from China for million-dollar luxury brands. As we expand our global footprint, we are seeking an innovative, multi-talented professional who can seamlessly blend project management, executive support, accounting, and advanced Excel skills into one role.

Key Responsibilities:

Project Management:

Lead and coordinate cross-functional projects from inception to execution, ensuring timely delivery and quality results.

Develop detailed project plans, monitor progress, manage risks, and report status updates to senior management.

Executive Assistance:

Provide high-level administrative support including scheduling, travel coordination, meeting preparation, and correspondence management across multiple time zones.

Act as a trusted liaison between executive leadership and global partners.

Accounting & Financial Oversight:

Oversee financial tracking, budgeting, and expense reporting; ensure all financial records are meticulously maintained.

Use advanced Excel capabilities to analyze data, generate forecasts, and create financial models that support business decisions.

Excel Sheet Warrior:

Create, manage, and optimize complex spreadsheets to streamline operations and improve data visibility.

Develop automated solutions and dashboards that inform strategy and operational efficiency.

Global Travel & Logistics Coordination:

Manage frequent international travel logistics between Los Angeles, Guangzhou, and various global destinations.

Ensure seamless coordination with local teams and international partners, adapting to diverse cultural and business environments.

Qualifications:

• Proven experience in project management, executive assistance, and accounting – ideally within import/export or luxury goods industries.
• Exceptional proficiency in Microsoft Excel; experience with advanced functions, macros, and data visualization tools is a must.
• Strong organizational, analytical, and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent interpersonal and communication skills, with experience working across diverse cultures.
• Willingness and ability to maintain a bi-continental lifestyle and travel extensively.
• Bachelor's degree in Business Administration, Finance, or a related field; relevant certifications (e.g., PMP, CPA) are a plus.

Why Join Us?

• Be part of an innovative company at the intersection of luxury and global trade.
• Enjoy a dynamic, hands-on role that offers variety, autonomy, and significant impact on the business.
• Work in a truly international environment that values cultural diversity, adaptability, and forward-thinking strategies.
• Competitive compensation package with opportunities for professional growth and development.
• If you're ready to bring your expertise in project management, administration, finance, and Excel wizardry to a role that spans continents and challenges the status quo, we'd love to hear from you.

How to Apply:

Please submit your resume along with a cover letter detailing your relevant experience and explaining why you're the perfect fit for this multi-faceted role.

Apply directly through LinkedIn or send your application to us via email.