A/P Supervisor

Join our Team at Premier Orthopaedics!

Title: Accounts Payable Supervisor

Location: Newtown Square, PA

Schedule: Full-time. Monday-Friday, Hybrid (3 days in-office)

About Us:

Premier is a leading orthopedic practice committed to diagnosing and treating a wide range of orthopedic injuries and conditions. We operate in over 50 locations and have more than 70 physicians dedicated to providing exceptional care across the Greater Philadelphia area. With a team of nearly 1,000 employees, we thrive in a supportive environment that prioritizes collaboration and patient satisfaction.

What We Offer:

• Comprehensive Benefits: Enjoy medical, vision, and dental plans, 100% employer-paid life insurance, and a generous 401(k) match.
• Work-Life Balance: Generous paid sick and vacation time, plus 7 paid holidays each year.
• Flexible Work Hours: Embrace a hybrid work schedule that supports your lifestyle.
• Career Growth: Excellent opportunities for professional development and advancement.
• Employee Rewards: Participate in our employee referral reward program and celebrate your contributions.

ESSENTIAL FUNCTIONS

• Manages the entire Accounts Payable process for multiple legal entities.
• Ensures all invoices have appropriate documentation and approval before payment.
• Ensures resolutions are reached for discrepancies between products ordered and what is received. Work closely with the Supply Chain Management team and clinical staff to resolve issues timely.
• Manages customer-vendor relations, and the implementation of vendor compliance.
• Manages Accounts Payable staff which includes reviews and performance ratings.
• Develops a team atmosphere that will work towards a common goal and adheres to departmental and company deadlines.
• Trains and evaluates employees to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions.
• Manages the weekly check runs.
• Manages the check disbursements, mailing, file storage, and document retention.
• Manages the Accounts Payable ledger to ensure payables are not exceeding allowable days outstanding.
• Manages the unclaimed funds' process including the remittance of unclaimed funds to the various states and ensures compliance with various state regulations.
• Develops, implements and maintains systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines.
• Provides accounting assistance to accounting department and operations staff; responds to accounts payable questions/concerns to meet business needs.
• Proactively communicates with necessary departments.
• Assists with monthly closing process and communication with the accounting department for needed accruals.
• Complete the annual 1099 reporting requirements.
• Manages corporate credit card usage.

QUALIFICATION

• Associates degree or bachelor’s preferred, or equivalent work experience required.
• A minimum of 3 years of experience in a supervisory role is required.
• Must possess strong interpersonal skills for interacting with accountants, vendors, and upper management.
• One or more years of leadership experience required.
• Extensive Accounts Payable knowledge required.
• Proven success in streamlining processes.
• Ability to work in a fast pace environment with a complex legal entity structure
• Knowledge in Microsoft Office and Outlook
• Accounting ERP systems, BI Reporting Tools, data mining utilizing MS Excel (Pivot, VLookup)
• Microsoft Dynamics 365 (D365) accounting software is preferred.
• Coupa, cloud-based business spend management platform
• Must possess good planning and organizational skills to balance and prioritize work.
• Self-driven and highly motivated team player with excellent communication skills
• Ability to apply mathematical and analytical skills in all aspects of the job, including researching variances in financial data/results.