What are the responsibilities and job description for the A/P Supervisor position at Premier Orthopaedics?
Join our Team at Premier Orthopaedics!
Title: Accounts Payable Supervisor
Location: Newtown Square, PA
Schedule: Full-time. Monday-Friday, Hybrid (3 days in-office)
About Us:
Premier is a leading orthopedic practice committed to diagnosing and treating a wide range of orthopedic injuries and conditions. We operate in over 50 locations and have more than 70 physicians dedicated to providing exceptional care across the Greater Philadelphia area. With a team of nearly 1,000 employees, we thrive in a supportive environment that prioritizes collaboration and patient satisfaction.
What We Offer:
- Comprehensive Benefits: Enjoy medical, vision, and dental plans, 100% employer-paid life insurance, and a generous 401(k) match.
- Work-Life Balance: Generous paid sick and vacation time, plus 7 paid holidays each year.
- Flexible Work Hours: Embrace a hybrid work schedule that supports your lifestyle.
- Career Growth: Excellent opportunities for professional development and advancement.
- Employee Rewards: Participate in our employee referral reward program and celebrate your contributions.
ESSENTIAL FUNCTIONS
- Manages the entire Accounts Payable process for multiple legal entities.
- Ensures all invoices have appropriate documentation and approval before payment.
- Ensures resolutions are reached for discrepancies between products ordered and what is received. Work closely with the Supply Chain Management team and clinical staff to resolve issues timely.
- Manages customer-vendor relations, and the implementation of vendor compliance.
- Manages Accounts Payable staff which includes reviews and performance ratings.
- Develops a team atmosphere that will work towards a common goal and adheres to departmental and company deadlines.
- Trains and evaluates employees to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions.
- Manages the weekly check runs.
- Manages the check disbursements, mailing, file storage, and document retention.
- Manages the Accounts Payable ledger to ensure payables are not exceeding allowable days outstanding.
- Manages the unclaimed funds' process including the remittance of unclaimed funds to the various states and ensures compliance with various state regulations.
- Develops, implements and maintains systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines.
- Provides accounting assistance to accounting department and operations staff; responds to accounts payable questions/concerns to meet business needs.
- Proactively communicates with necessary departments.
- Assists with monthly closing process and communication with the accounting department for needed accruals.
- Complete the annual 1099 reporting requirements.
- Manages corporate credit card usage.
QUALIFICATION
- Associates degree or bachelor’s preferred, or equivalent work experience required.
- A minimum of 3 years of experience in a supervisory role is required.
- Must possess strong interpersonal skills for interacting with accountants, vendors, and upper management.
- One or more years of leadership experience required.
- Extensive Accounts Payable knowledge required.
- Proven success in streamlining processes.
- Ability to work in a fast pace environment with a complex legal entity structure
- Knowledge in Microsoft Office and Outlook
- Accounting ERP systems, BI Reporting Tools, data mining utilizing MS Excel (Pivot, VLookup)
- Microsoft Dynamics 365 (D365) accounting software is preferred.
- Coupa, cloud-based business spend management platform
- Must possess good planning and organizational skills to balance and prioritize work.
- Self-driven and highly motivated team player with excellent communication skills
- Ability to apply mathematical and analytical skills in all aspects of the job, including researching variances in financial data/results.
