Assistant Project Coordinator/Receptionist

Assistant Project Coordinator/Receptionist

Job Responsibilities (Below list is not a comprehensive list of all responsibilities)

• Act as first point of contact for clients in person, on phone or via email. Must be able to communicate in a pleasant and professional manner at all times.
• Lead intake and disbursement of leads to design staff.
• Process all new projects and input into all company systems in a timely manner. Requires ability to learn to read construction prints, surveys and engineering.
• Oversee & track entire permitting process, from intake of project until issuance of permit with the county/municipality. Knowledge of permitting preferred, but not mandatory.
• Receive customer payments and process them in QuickBooks and project management systems.
• Update project management systems with payment and job status information.
• Issue Work Orders, Material Orders and Supplies.
• Input Purchase Orders and reconcile material monthly statements.
• Create spreadsheets and reports for management.
• Ability to gain product knowledge of materials in showroom and assist customers with selections when needed.
• Proactively anticipate customer and company management’s needs, maintaining frequent and professional communication, and responding quickly to requests.
• Offer support to Project Coordinators, Management and Supervisors.
• Maintain showroom, conference rooms and reception area.

Candidate Requirements:

• High School Diploma (or equivalent) and some college.
• At least 1 year of experience as a receptionist/administrative support.
• Permitting experience preferred, but not mandatory.
• Exceptional customer service skills.
• Outstanding verbal/written communication skills.
• PC proficiency, including intermediate knowledge of MS Word and Excel.
• Knowledge of QuickBooks preferred, but not mandatory.
• Strong work ethic, positive attitude, and willingness to assist others.
• Individual must be organized, extremely detailed oriented, have excellent interpersonal skills, and ability to problem solve.
• Must be able to work well under pressure and within timelines while handling multiple projects at one time.
• Physical Requirements: Lifting of small boxes, moving and/or organizing products such as tiles, pavers, etc. in showroom/warehouse. Help with twice daily COVID-19 Cleaning.

Company Benefits:

Group Health Insurance

Life Insurance

Safe Harbor 401(k) Plan

Paid Holidays

Paid Time Off (PTO)

Job Type: Full-time

Pay: $40,000.00 - $41,500.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

COVID-19 considerations:
Standard cleaning procedures

Work Location: In person

Salary : $40,000 - $41,500