What are the responsibilities and job description for the Operations Coordinator position at Premier Property Consultants?
**Job Title: Operations Coordinator (Real Estate, Property Management, & Construction)**
**About the Company:**
We are a dynamic group of companies operating in real estate, property management, and construction. Our organization is seeking an experienced Operations Coordinator to manage and streamline operations between our real estate brokerage, property management company, and construction teams. The ideal candidate will be detail-oriented, organized, and skilled at coordinating across multiple business functions. This role offers an exciting opportunity to work in a collaborative, fast-paced environment with diverse responsibilities, including the integration of new programs for real estate clients and new builds.
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**Job Summary:**
As the Operations Coordinator, you will be responsible for ensuring smooth communication and operational efficiency between our real estate brokerage, property management company, and construction teams. You will play a key role in maintaining workflow processes, tracking project timelines, and assisting with financial operations, including bookkeeping tasks. Additionally, you will be involved in integrating new programs and technologies to enhance client experiences and streamline processes for new builds and real estate transactions. You will also coordinate marketing schedules, listing schedules, and administrative duties with agents and other team members. This role may involve some site visits to construction locations.
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**Key Responsibilities:**
- **Cross-Department Coordination:** Facilitate communication and collaboration between the real estate brokerage, property management company, and construction teams to ensure projects and operations run smoothly and efficiently.
- **Project Management:** Assist in coordinating construction projects, property management tasks, and real estate transactions. Ensure timelines, budgets, and client expectations are met.
- **Integration of New Programs:** Support the implementation of new software and systems for managing real estate clients and new builds. This may involve training staff, troubleshooting issues, and ensuring proper adoption of new technologies.
- **Bookkeeping Support:** Assist with bookkeeping tasks, including tracking expenses, preparing invoices, managing payments, and reconciling accounts for all divisions.
- **Client and Vendor Communication:** Serve as a liaison between clients, vendors, contractors, and internal teams to address inquiries, schedule meetings, and resolve issues promptly.
- **Build Site Visits:** Occasionally visit construction sites to monitor project progress, ensure quality standards, and address any operational concerns.
- **Marketing & Listing Coordination:** Coordinate marketing schedules, listing schedules, and administrative tasks with agents and support staff. Ensure timely and effective promotions of properties, including online listings, open houses, and advertising efforts.
- **Reporting & Documentation:** Maintain accurate records of transactions, contracts, and communications. Prepare regular reports for management, including project status updates and financial summaries.
- **Process Improvement:** Identify opportunities to streamline operational workflows and suggest improvements to increase efficiency across all business units.
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**Qualifications:**
- **Experience:** Minimum of 3 years of experience in operations coordination, preferably in real estate, property management, or construction industries.
- **:** Fluency in English and Spanish (both written and spoken) is highly preferred.
- **Bookkeeping Knowledge:** Experience with basic bookkeeping, financial reporting, and familiarity with accounting software (e.g., QuickBooks) is a must.
- **Project Management:** Experience coordinating multiple projects simultaneously and working with cross-functional teams.
- **Marketing Coordination:** Experience with coordinating marketing activities, including scheduling listings, promotions, and working closely with agents and marketing teams.
- **Integration Experience:** Previous experience working with the integration of new programs, software, or systems within a business is a plus.
- **Build Site Familiarity:** Willingness to visit construction sites periodically to track project progress and ensure quality control.
- **Organization & Detail-Oriented:** Excellent organizational skills with a strong attention to detail, ensuring accuracy in all tasks.
- **Communication Skills:** Strong verbal and written communication skills, with the ability to build relationships with clients, contractors, and internal teams.
- **Tech-Savvy:** Proficient with Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools (e.g., Asana, Trello). Experience with real estate-specific software is a plus.
- **Problem-Solving Skills:** Ability to proactively identify issues and provide solutions in a fast-paced environment.
- **Education:** High school diploma required; a college degree in business administration, real estate, or a related field is preferred.
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**Why Join Us?**
- Flexible schedule and hybrid position .
- Opportunity to work in a dynamic and growing industry.
- Collaborative, supportive team environment.
- Room for career growth and development within the organization.
- Exposure to cutting-edge technology and programs for real estate and construction management.
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We are an equal opportunity employer and value diversity in our workforce.
Job Type: Full-time
Pay: $39,000.00 - $46,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
- Parental leave
Schedule:
- 8 hour shift
- Weekends as needed
Education:
- High school or equivalent (Required)
Experience:
- QuickBooks: 2 years (Required)
Language:
- Spanish (Preferred)
Ability to Commute:
- Richmond, KY 40475 (Required)
Ability to Relocate:
- Richmond, KY 40475: Relocate before starting work (Required)
Work Location: Hybrid remote in Richmond, KY 40475
Salary : $39,000 - $46,000