What are the responsibilities and job description for the Executive Administrative Assistant position at Premium Guard Inc?
We’re seeking a dynamic, resourceful, and highly organized Executive Assistant to provide top-level support to the CEO of Premium Guard Inc. (PGI). This role requires an assertive, result-driven individual with exceptional problem-solving skills, adaptability, and the confidence to take the initiative in managing complex situations. The ideal candidate thrives in a fast-paced environment, effectively manages multiple priorities, and consistently delivers high-quality outcomes.
As the Executive Assistant, you’ll act as a trusted partner to the CEO and provide occasional support to the executive leadership team. This is a critical role for someone who enjoys anticipating needs, driving results, and ensuring seamless operations across the organization.
Responsibilities
- Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements, ensuring every detail is planned and executed flawlessly.
- Anticipate the CEO’s needs and help prioritize tasks and projects, ensuring focus on the most impactful activities.
- Prepare agendas, take meeting notes, and follow up on action items to ensure commitments are met.
- Collaborate with the executive team to manage cross-functional initiatives, track progress, and ensure deadlines are met.
- Proactively identify obstacles and implement solutions to drive progress and efficiency.
- Serve as the CEO’s liaison, handling confidential correspondence with discretion and professionalism.
- Provide occasional support to the executive leadership team, including scheduling, research and event planning.
- Oversee administrative tasks, ensuring the CEO’s office and related functions operate smoothly.
Knowledge, Skills, and Abilities
- High level of professionalism, discretion, and integrity.
- Strong attention to detail and ability to anticipate needs.
- Resourceful, solution-oriented, and capable of working independently.
- Collaborative team player with a high degree of emotional intelligence.
- Proven experience in an administrative or executive support role is preferred.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello).
- Ability to handle multiple priorities and adapt to changing circumstances with poise.
- Willingness to respond to time-sensitive requests and occasional after-hours tasks.
Requirements
- Experience: 5 years of experience as an Executive Assistant, supporting senior executives in fast-paced, high-performance environments.
- Education: Bachelor’s degree preferred but not required; relevant experience will be strongly considered.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Executive administrative support: 5 years (Required)
Location:
- Memphis, TN 38141 (Required)
Work Location: In person
