What are the responsibilities and job description for the Senior Administrative Assistant position at Presbyterian Church USA?
Overview
The national offices of the Presbyterian Church (U.S.A.), based in Louisville Kentucky, serve with mid-councils, congregations, worshipping communities, and partner organizations to carry forth the mission of Jesus Christ. Approximately 400 individuals, diverse in race, age, gender, sexual orientation, faith, skills, and more, come together as colleagues to work for a world where justice reigns, peace prevails, and God’s love extends to all people. This community comprises the staff of several national entities: the Office of the General Assembly, Presbyterian Investment and Loan Corporation, the Presbyterian Mission Agency, the Presbyterian Publishing Corporation, Presbyterian Women, and the Administrative Services Group.
Basic Commitment: This position calls for a commitment to the mission of the Presbyterian Church (U.S.A.) as noted in its theological confessions, the Book of Order, and the actions of the General Assembly.
The Senior Administrative Assistant demonstrates a commitment to continue to dismantle white supremacy, sexism and racism in the Office of the General Assembly and the PC(U.S.A.). The position fosters collaboration, innovation and openness with colleagues, constituents and the wider church. The role is full time working Monday to Friday 40 hours per work week, onsite in Louisville, KY.
Purpose of the Position: Senior Administrative Assistant supports the work of the Director of General Assembly Planning and the Office of the Stated Clerk. The work involves interaction with Presbyterian Center staff at all levels, assembly commissioners, mid council staff, etc. It involves responsibility for a wide range of critical tasks and duties, and a high degree of accountability.
Duties and Responsibilities: (in order of importance) of the position include, but are not limited to:
- Coordinates with staff assigned as support for special and standing committees to assist with travel and meal arrangements, on-site logistical needs, and processing of invoices.
- Serves as primary registrar for the General Assembly, coordinating with staff on registration process, implementation, and direct assistance with participants.
- Supports the work of the Director of GA Planning and other members of the Office of the Stated Clerk as assigned. Duties may include the scheduling of meetings and tracking assignments.
- Supports the General Assembly Planning Team with assisting meeting coordination, project management, communications, and other work as assigned.
- During the General Assembly, coordinate registration and information operations or other roles as assigned.
- Other duties as assigned.
Education: High School Diploma or equivalent.
Required Qualifications:
3-5 years of administrative experience, or post-secondary degree in related field, or equivalent combination of education and experience. Excellent communication skills both oral and written. Able to use current hardware and software technologies. Experience using Microsoft Office applications (especially Outlook, Word, and Excel). Openness to learning new technologies, workflows, and processes. Excellent organizational skills. Customer Service skills and experience, including phone etiquette and effective communication with individuals seeking information. Ability to work with personal information and maintain discretion and tact. Ability to work in times of transition and/or stress. Ability to work in a consultative and collaborative style. Commitment to the value and benefits of working with diverse people. A commitment and openness to intercultural proficiency, equity, and inclusion.
Desired Qualifications: Working knowledge of Presbyterian Church (U.S.A) and its structures/systems. Demonstrated proficiency in handling customer service interactions with diplomacy. Familiarity with Korean, Spanish, or an additional language would serve as an added benefit to the role.
Sensory or Physical Requirements: Ability to work on a computer for extended periods of time. Ability to travel to meetings, conferences, and the biennial General Assembly. Ability to transport computer and other technological equipment.
Helpful Skills:
- Have a deep understanding and commitment to cultural and racial ethnic inclusiveness. Values diverse groups, ethnicities, genders, communities, cultural constituencies and points of view. Able to relate well to people from all walks of life and of varying theological perspectives.
- Ability to speak one or more languages other than English very helpful
Additional Information/Benefits:
We believe a balanced life, with time for work, leisure, and spiritual nurture, makes us healthier and more productive colleagues at the Presbyterian Center.
The Presbyterian Church (U.S.A.) offers a competitive benefits package for eligible employees including Medical, Dental, Pension Plan, Short-Term and Long-Term Disability, Employee Assistance Program (EAP), Flexible Spending accounts, 403(b) Retirement Savings Plan, Vacation Days, Sick Days, and Paid Holidays.
The Office of the General Assembly retains the discretion to add or to change the functions, responsibilities, and/or minimum qualifications for this position at any time.
The Office of the General Assembly seeks applicants who value differences and the benefits to be derived from working with a broad range of people. Ability to work in a consultative and collaborative style within and across agencies, councils, and governing body lines.
The Office of the General Assembly is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, class, religion, country of origin, political belief, (dis)ability, age, gender identity, sexual orientation, protected veteran status, or any factor protected by law. Members of underrepresented groups are encouraged to apply.
A Corp Commitment:
Our faith in God inspires our commitment to the values of diversity, equity, inclusion, and belonging and is grounded in scripture, the Constitution of the Presbyterian Church (U.S.A.), and actions of the General Assembly of the Presbyterian Church (U.S.A.).
Presbyterian Church (U.S.A.) is committed to being not only an Equal Employment Opportunity Employer as defined by the U.S. government, but with the inclusion of gender identity and sexual orientation as well.
Candidates from Presbyterian communities in the global south and other historic Presbyterian Communities of Color, preferably with theological training and fluency in languages other than English, are encouraged to apply.
