Assistant Accountant

Prestige Maintenance USA provides scalable janitorial and facilities maintenance services using environmentally sustainable solutions. We’re based in Plano, Texas — just north of Dallas — and have more than 3,000 employees nationwide. We customize janitorial and facilities-maintenance programs for clients in many industries, including distribution, fitness, grocery, retail, and transportation.

We are proud to be a woman-owned business led by Rachel Sanchez, CEO, and Jason Dinverno, CXO, whose parents, Marie and Alex Dinverno, established the company in 1976. As a women’s business enterprise, certified by WBENC, we look to partner with suppliers, clients, and team members who share our values. Not only are we a diverse supplier, but we also have our own supplier diversity program where we actively engage in partnership with other diverse suppliers.

The solutions we provide are scalable — flexible enough to meet the needs of any size enterprise, from Fortune 500 and mid-market clients to small businesses.

As the facilities maintenance and janitorial industry changes, independently owned companies like PMUSA are becoming less common. This allows us to focus on what’s right for our customers, not for shareholders.

Our nimbleness enables us to deliver a greater depth of service and responsiveness as well as a large pool of talent, without the hassles often associated with the largest of companies. Yet our large employee base, history, and national footprint mean we have the resources to serve clients of all sizes, from national, multi-site retail chains to smaller, independently-owned businesses.

The Accounting Generalist is responsible for managing financial transactions related to accounts receivable and payable, ensuring timely invoicing, payment processing, and accurate record-keeping. This role involves maintaining payroll accuracy, supporting financial reporting, ensuring compliance with legal regulations, and monitoring funding processes, thereby contributing to the overall financial integrity and efficiency of the organization.

Intermediate: has broad job knowledge; knows and applies the full range of concepts, practices of the specialty field. 

REQUIRED SKILLS:

· Computer skills to include Microsoft Office, Outlook, Internet, Win-Team or equivalent accounting software.
· Thorough knowledge of GAAP (Generally Accepted Accounting Principles)
· Ability to handle confidential information
· Tax reporting experience

Accounts Receivable Management:
1. Maintain accounts receivable, document bills and supporting documentation, and prepare and send customer invoices.
2. Follow up on outstanding payments and reconcile accounts receivable transactions to resolve discrepancies.
3. Update financial records using accounting software and post journal entries.
4. Analyze accounts receivable aging reports and identify trends. Accounts Payable Management
5. Maintain accounts payable, ensuring timely payment of invoices
6. Confirm the validity of debts and gather appropriate signatures.
7. Update financial records using accounting software and post journal entries. Operations
8. Execute end-to end-payroll process, including data entry, calculation of wages, deductions, and taxes, and processing of payroll cycles on a timely basis.
9. Ensure accuracy and integrity of payroll data by reviewing and reconciling payroll reports, payroll registers, and employee records.
10. Gather payroll expenses and input them into the appropriate entry lines
11. Update financial records using accounting software and post journal entries.
12. Execute assigned account reconciliations Risk Management
13. Execute business license compliance
14. Ensure that the company complies with all legal and regulatory requirements
15. Ensure that record keeping meets the requirements of auditors and government agencies Funding
16. Monitors daily EFT (electronic funds transfer) and report incoming payments to the Controller, Finance Manager and CEO
17. Support Finance Manager with information requests related to debt and equity financing
18. Support Finance Manager with compliance to loan covenants and bank reporting as needed Third Parties
19. Partner with Finance manager on 3rd party tax compliance including timely and accurate filing of payroll tax returns, W-2’s, and other payroll related reports in accordance with federal, state, and local regulations.

The Accounting Generalist should have a bachelor’s degree in accounting or business administration, or equivalent business experience and 5 years of progressively responsible experience. Should have experience in partnering with team and have a high level of written and oral communication skills.

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