Executive Assistant

Job Title: Executive Assistant

Location: Auburn, Alabama

Reports to: CEO

Job Summary

The Executive Assistant (EA) plays a critical role in supporting the CEO and executive leadership team by managing daily operations, optimizing workflows, and ensuring that the executive’s time is used efficiently. The EA will serve as the primary point of contact for internal and external stakeholders, managing correspondence, scheduling, and organizational tasks with professionalism and discretion. This role requires exceptional communication skills, strong organizational abilities, and a proactive approach to solving problems.

The scope of companies encompasses Prewett Holdings Group, Prewett Pest Control, and subsidiaries.

Key Responsibilities

• Calendar Management: Manage and optimize executive’s calendar by scheduling meetings, appointments, and travel arrangements. Prioritize meetings and events based on urgency and importance.
• Communication & Correspondence: Act as the main point of contact for phone calls, emails, and other communications, ensuring prompt and professional responses. Draft and edit letters, emails, and presentations.
• Meeting Coordination: Organize meetings, including preparing agendas, gathering materials, taking notes, and following up on action items. Ensure smooth logistics for in-person and virtual meetings.
• Travel Management: Arrange domestic and international travel, including flights, hotels, transportation, and itineraries. Ensure all travel-related needs are met in a timely manner.
• Document Management: Maintain and organize both digital and physical files, ensuring all important documents are easily accessible. Draft and prepare reports, presentations, and spreadsheets as needed.
• Project Support: Assist with various ad-hoc projects, offering organizational support, tracking deliverables, and ensuring deadlines are met.
• Stakeholder Management: Foster relationships with internal and external stakeholders, including clients, vendors, and business partners. Maintain a high level of professionalism and confidentiality.
• Event Planning: Coordinate logistics for company events, conferences, and other special occasions as requested by the executive team.
• Expense Management: Monitor and process expense reports, ensuring compliance with company policies. Keep track of budgets and assist with financial planning as required.
• Office Management: Manage office supplies, equipment, and facilities to ensure a well-functioning and organized office environment.
  
  

Required Skills And Qualifications

• Experience: 3 years of experience in an executive assistant or similar administrative role. Prior experience supporting C-suite executives is a plus.
• Education: Bachelor’s degree or equivalent experience.
• Communication: Strong verbal and written communication skills with attention to detail.
• Organization: Excellent organizational and multitasking abilities, with the ability to prioritize competing demands.
• Tech-savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common office software. Experience with project management tools (e.g., Asana, Trello, etc.) is a plus.
• Problem-solving: Ability to work independently, make decisions in the executive's best interest, and anticipate needs.
• Discretion: Ability to handle sensitive information with confidentiality and professionalism.
• Time Management: Strong time management skills, with the ability to meet deadlines in a fast-paced environment.
  
  

Preferred Skills

• Knowledge of CRM tools
• Quickbooks or AR/AP software
• Google/Microsoft Cloud Platforms (cloud drives/storage, calendars, email systems)
• Payroll processing
  
  

Working Conditions

• Full-time, with flexibility as required.
• Office-based with occasional remote work options or travel required.
• Before or after hours communications flexibility
  
  

Compensation

• Compensation: $55K-$90K (based on experience)
• Entry-Level (0-2 years of experience): $45,000 to $60,000 per year.
• Mid-Level (3-5 years of experience): $60,000 to $80,000 per year.
• Experienced (5 years of experience): $80,000 to $90,000 or more per year.
• Benefits:
• Blue Cross/Blue Shield Health Insurance, Dental & Vision Insurance
• Retirement plan 3% employer matching
  

This job description provides a general overview of the duties and responsibilities of the Executive Assistant role. Other duties may be assigned as needed.

About Us

Prewett Pest was founded in 2020 by Rusty Prewett with a focus to create value for every customer, team member and partner interaction. In its first 3 years, PPC grew to $3M in revenue with a target to grow to $25M by the year 2030. Prewett Pest Control brings modern technology to the pest control industry, offering residential and commercial pest control services with a focus on being Modern, Convenient & Effective. PPC is one of the FASTEST GROWING pest control companies in the South East and throughout the United States with current offices located in East Alabama, North Alabama, West Georgia, West Alabama and the Gulf Coast with more expansion plans targeted in the next few years.

Our Core Focus: We strive to create value with every customer, team member and partner interaction.

Our Core Values: Passion, Excellence, Adaptable, Creativation, Ownership (PEACO)

Careers website: www.prewettpestcareers.com

Company website: www.prewettpestcontrol.com

Compensation: From $55,000 to $90,000 per year