What are the responsibilities and job description for the Accounts Payable Associate position at PrideStaff?
Essential Job Functions
- Transaction Management
o Coordinate with Accounts Payable Supervisor to provide seamless AP workflow
o Receive and process vendor invoices within 48 hours of receipt
o Validate accurate general ledger account coding and data entry
o Obtain proper invoice approval of invoices using INDEX software
o Research and respond to email mailbox within 48 hours of receipt depending on
urgency
o Obtain required documentation from vendors (W-9, ACH info) as needed and archive
accordingly
o Review and reconcile vendor statements, and resolve outstanding items
o Maintain proper storage of payables items using INDEX imaging system
o Obtain proper invoice approvals
o Clear portals
o Clean up and reconcile aging report weekly
o Coordinate with Accounts Payable Supervisor to provide seamless AP workflow
o Prepare accounts payables weekly / daily and manual payment cycles as required
o Apply manual payments / drafts to invoices
o Process payments timely via corresponding payment methods
o Process voids, stop payments, and resolve payment issues or payment status
o Process and resolve daily bank exception report before bank cut-off time
o CorPay enrollment updates
o Coordinate with Accounts Payable Supervisor to provide seamless AP workflow
o Maintain vendor database to include vendor adds and changes
o Obtain IRS vendor TIN matching and store in FB
o Receive and process vendor invoices within 48 hours of receipt
o CorPay initial vendor enrollment
o Work with team to develop and implement an Enterprise Vendor solution to serve all
IMC dept
o Discovery and development of an AI OCR AP solution to automate the transaction entry
process
o Assist clients and managers with items of concern such as questions regarding expenses,
vendors, etc.
o Assist with special projects as assigned
o Apply a team approach to completion of all month end reporting tasks
o Weekly and monthly accounts payable reconciliations
o Work vendor statements
o Conduct all business in a highly ethical manner, exhibiting behavior, practices, and
standards that uphold IMC core values
o Perform other duties as assigned
Job Requirements
Other Skills / Abilities
Compensation / Pay Rate (Up to) : $24.00 Per Hour
Salary : $24
