What are the responsibilities and job description for the Office Coordinator position at Primary Services?
Job Summary:
Primary Services is seeking a highly organized and proactive Office Coordinator with proven experience in corporate travel coordination to support a fast-paced and collaborative real estate team. This role is critical to ensuring operational efficiency by managing administrative logistics, coordinating communication across teams, and supporting real estate projects from start to finish. If you're detail-oriented, resourceful, and excel at multitasking, this is the role for you.
Key Responsibilities:
- Provide day-to-day administrative and logistical support to the real estate team
- Schedule meetings, manage calendars, and assist in maintaining project timelines
- Coordinate complex corporate travel arrangements, including flights, lodging, ground transportation, and travel itineraries
- Prepare and submit expense reports, travel reimbursements, and other required documentation
- Maintain and update project files, contracts, and real estate-related documents
- Serve as a key liaison between internal departments, vendors, and external stakeholders
- Assist in the creation of presentations, reports, and meeting materials
- Oversee office supply needs and manage any related facility or equipment requests
- Track project milestones, monitor deadlines, and follow up on outstanding tasks
- Support onboarding for new hires, ensuring access to resources and tools
Qualifications:
- 2 years of experience in project coordination, office administration, or executive support
- Experience within real estate, facilities, or corporate services is highly preferred
- Demonstrated ability to manage complex corporate travel logistics
- Strong organizational and time management skills with the ability to prioritize and multitask effectively
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Familiarity with travel booking tools and project management platforms is a plus
- Highly detail-oriented, self-motivated, and comfortable working independently and as part of a team
- Knowledge of commercial real estate operations or facilities management is a strong plus
If you’re ready to contribute to a growing real estate team and thrive in a role where every day brings new challenges, we encourage you to apply!
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Salary : $18 - $22
