What are the responsibilities and job description for the Project Coordinator - Oil and Gas position at Primary Services?
Join a dynamic team that thrives in a fast-paced environment, providing essential support to ensure smooth office operations while contributing to a positive and efficient workplace culture. This is an excellent opportunity for someone who enjoys organizing, problem-solving, and being a key point of contact within the office.
Primary Services is excited to announce a Project Coordinator role for a growing renewable energy industry company. This role is ideal for a self-starter who enjoys balancing various tasks, from maintaining office supplies to supporting staff with administrative needs. As an Office Coordinator, you will be the heart of the office, managing day-to-day operations while helping foster a welcoming and efficient work environment.
Responsibilities :
- Serve as the primary point of contact for building management and communicate important updates to staff.
- Greet visitors, ensuring they feel comfortable and connect them with the appropriate office personnel.
- Act as the office safety point of contact and ensure safety protocols are followed.
- Monitor inventory levels and order office and break room supplies as needed.
- Submit work orders and schedule repairs for office space and equipment.
- Coordinate with other office tenants as required.
- Work closely with IT to resolve technical issues, including AV systems, phones, and WiFi.
- Assist with onboarding by liaising with IT to set up hardware, install software, and provide basic training on processes and tools.
- Manage schedules for conference and community spaces and maintain an Outlook listserv and shared calendar.
- Organize office events, celebrations, and team lunches, including holiday office decorations.
- Support Austin-based team members with document management tasks, such as managing physical signatures and maintaining project files.
- Serve as a notary when necessary.
- Handle incoming and outgoing mail and packages, prepare mailings, and drop off deliveries.
- Collaborate with the Houston office to streamline administrative and office management activities.
- Assist in establishing purchase orders and requisitions for office activities and projects.
Qualifications :
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