What are the responsibilities and job description for the Invoicing Clerk position at Prime Air LLC?
Job Title: Invoicing Clerk
Job Type: Full-Time – 100% on site
Location: Customer Service Department in Miami, FL
Reports to: Assistant Controller
Prime Air LLC was founded in 1995 and has grown to represent one of the foremost suppliers of quality aircraft parts to the worldwide commercial aircraft aftermarket. Led by executives who have over a decade of experience in this industry, Prime Air has developed a customer base that includes some of the top commercial airlines, cargo carriers, repair/maintenance facilities and other re-distributors. Prime Air's remarkable success can be attributed to its customer-centric focus.
Prime Air was acquired in September 2006 by HEICO Corporation (HEI), publicly traded and became a subsidiary within the HEICO Repair Group (www.heico.com).
- Competitive compensation package, including performance bonus and annual performance increase
- 8 hours daily, Monday – Friday (8.30 AM -5.00 PM)
- Starting 3-week vacation
- Blue Cross Blue Shield Health insurance, Dental & Vision Insurance, Life Insurance
- 401K plus company matching program
JOB RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
- Review sales order in ERP system to ensure matching customer Purchase Orders prior to processing
- Communicate with operations, sales, and customer service departments to correct errors before invoices are sent to customers
- Process sales orders once all information has been reviewed for accuracy
- Pick Sales order when ready to ship in ERP system
- Invoice sales orders after proof of shipment
- At month end ensure all sales orders with current shipping date have been processed
- Prepare Cores Due Reconciliation
- Filling of Sales Orders Packages
- Interface with internal customers daily and support initiatives as assigned by manager
- Ensure preparation and issuance of checks as needed, verifying accuracy and obtaining required approvals
JOB REQUIREMENTS
- Associates Degree or a minimum 3 year of related experience and training,
- Advanced proficiency in all Microsoft Office products and knowledge of software packages.
- Position will require frequent communication with internal and external parties via email, phone and in-person.
- Organized and detail-oriented in a fast- paced environment; able to multi-task and think creatively; efficient and accurate working within deadlines
- Possesses excellent written and verbal communication skills
- Able to comprehend, analyze and interpret complex business documents
