What are the responsibilities and job description for the Property Manager position at Prime Companies?
Company Description
For over 30 years, Prime Companies has led upstate New York’s real estate market with a broad set of real property services. We are experts in hospitality, property development, financing, marketing, residential and commercial real estate brokering and property management. Prime Companies provides services in the Albany-Saratoga-Troy-Schenectady markets, as well as sites in Western New York and Pennsylvania. From short-term to a lifetime, Prime Companies delivers real estate solutions for better business, leisure and living.
ation will be kept confidential according to EEO guidelines.
Job Description
• Has primary responsibility for the day to day operation of the property to ensure that all site operations are in compliance with established policies and procedures, the management agreement, and are consistent with the client’s overall objectives.
• Works with the Regional Manager and the Corporate Office collaboratively to develop the Property Strategic Plan.
• Works with the Regional Manager and Corporate Office to prepare annual budgets and monthly variance reports. Performs operational analysis of the facility by working with the Maintenance Department. Written analyses are developed for a variety of external and internal users.
• Conducts formal site inspections at least quarterly in compliance with established standard operating policies and procedures.
• Utilizes selection and retention strategies to maximize facility occupancy.
• Ensure the effective execution of lease renewal strategies as well as resident retention plans including resident functions within operating budget.
• Ensure ongoing and up to date knowledge of all market conditions; implement marketing programs accordingly.
• Monitor all vacancies and Total-to-Lease in order to proactively address future occupancy requirements.
• Send out renewal notices and follow up.
• Work with other Prime Communities Property Managers to be sure leads stay within Prime Communities.
• Accurately maintain all accounting including; (i) collecting and posting rent, (ii) properly entering and coding all invoices, (iii) preparing financial and leasing reports, (iv) reviewing and certifying the accuracy of month end reports and (v) balancing the rent roll.
• Achieve a minimum collected rent of 98% measured at the end of each calendar month within which rent is due. Collect delinquent account balances and serve balance due notices in a timely manner.
• Oversee security deposit administration including inspecting units to determine resident’s balance or refund, preparing disposition letters, and processing security deposit returns.
• Prepare correspondence including balance notices and lease violations.
• Process evictions including serving notices and attending court hearings.
• Conduct move/in and move out inspections of apartments.
• Have all proper documentation in resident files as outlined in company policy and procedures manual.
• Establishes and maintains regular daily office hours, ensuring adequate coverage on weekdays, weekends and holidays.
Qualifications
- 2-4 years experience managing an apartment community
- Yardi experience preferred
- Lease up experience preferred
Additional Information
Company Overview:
For over 30 years, Prime Companies has led upstate New York’s real estate market with a broad set of real property services. We are experts in hospitality, property development, financing, marketing, residential and commercial real estate brokering and property management. Prime Companies provides services in the Albany-Saratoga-Troy-Schenectady markets, as well as sites in Western New York and Pennsylvania. From short-term to a lifetime, Prime Companies delivers real estate solutions for better business, leisure and living.
