Human Resources Administrative Assistant - REMOTE

Our work matters. We help people get the medicine they need to feel better and live well. We do not lose sight of that. It fuels our passion and drives every decision we make.

Job Posting Title

Human Resources Administrative Assistant - REMOTE

Job Description

The Human Resources Administrative Assistant provides dedicated administrative support to the human resources function and the Prime Together Foundation at Prime. This position will manage calendars, travel arrangements, coordinate expenses and conduct other various administrative duties on behalf of Prime leaders and their department.

Responsibilities

• Provide administrative support to a leader and/or department at Prime; serve as a representative of the assigned function by effectively managing telephone calls and/or visitors and ensuring a consistent experience for all guests of the department or facility
• Manage calendar(s) as assigned and ensure adherence to scheduled appointments; specifically responsible for the intake, prioritization and scheduling of new meeting requests, as well as supporting on-time transition between meetings or appointments
• Coordinate travel on behalf of leaders or team members and ensure the appropriate lodging, car service and/or other necessary accommodations are secured
• Coordinate team meetings and/or conferences and ensure facilities, technology and materials or handouts are adequately prepared and distributed
• Document and maintain policies, procedures and other necessary reporting or presentations in support of department leadership or business operations; serve as initial point of contact within the department for guidance, approval or routing to the appropriate parties on policies/procedures that are administrative in nature
• Support department with general office duties and special projects, including but not limited to preparing presentations, meeting materials, onboarding/offboarding activities, coordinating print, ordering supplies, maintaining records and/or administering the recognition program
• Track and process department invoices and expenses
• Capture and distribute meeting minutes at leadership and/or staff meetings
• Other duties as assigned
  
  

Minimum Qualifications

• High school diploma from an accredited school or equivalent GED is required
• 3 years of work experience in administrative, department coordination or customer service role
• Must be eligible to work in the United States without need for work visa or residency sponsorship
  
  

Additional Qualifications

• Excellent oral and written communication skills
• Demonstrated organizational and time management skills
• Strong computer skills including Microsoft Office suite of programs (MS Word, Excel, PowerPoint)
• Strong attention to detail with the ability to handle sensitive and/or confidential information and materials
• Ability to anticipate needs and proactively find solutions
• Ability to work autonomously in a changing and dynamic work environment
  
  

Preferred Qualifications

• Associate’s or Bachelor’s Degree
• Excellent computer skills, including experience creating spreadsheets, presentations, and reports
• Experience using Visio
• Previous experience in human resources, healthcare, Pharmacy Benefit Management or Managed Care environment
  
  

Minimum Physical Job Requirements

• Constantly required to sit, use hands to handle or feel, talk and hear
• Frequently required to reach with hands and arms
• Occasionally required to stand, walk and stoop, kneel, and crouch
• Occasionally required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
  
  

Reporting Structure

• Reports to a Director, Senior Director, Assistant Vice President or Vice President within designated functions of Prime.
  
  

Prime Therapeutics LLC is an Equal Opportunity Employer. We encourage diverse candidates to apply and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Every employee must understand, comply with and attest to the security responsibilities and security controls unique to their job, and comply with all applicable legal, regulatory, and contractual requirements and internal policies and procedures.

Potential pay for this position ranges from $21.15 - $31.73 based on experience and skills.

To review our Benefits, Incentives and Additional Compensation, visit our Benefits Page and click on the "Benefits at a glance" button for more detail.

Prime Therapeutics LLC is proud to be an equal opportunity and affirmative action employer. We encourage diverse candidates to apply, and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), expecting or parents-to-be, or any other basis protected by law.

We welcome people of different backgrounds, experiences, abilities, and perspectives including qualified applicants with arrest and conviction records and any qualified applicants requiring reasonable accommodations in accordance with the law.

Prime Therapeutics LLC is a Tobacco-Free Workplace employer.

Positions will be posted for a minimum of five consecutive workdays.