Human Resources Assistant

The Human Resources (HR) Assistant reports directly to White Stone’s Human Resources Generalist. The HR Assistant job is remote with regular corporate staff meetings in Chanhassen, MN, and occasional daily travel to the Chanhassen office.

Objectives

The Human Resources (HR) Assistant represents White Stone Healthcare Resources (White Stone) to employees and clients following White Stone’s servant-leadership business model. The HR Assistant works closely with the Human Resources Generalist to ensure the timely fulfillment of contracts and compliance with federal and state laws. The HR Assistant is primarily responsible for White Stone's timekeeping and attendance processes as well as various HR duties in support of the successful operation of the Company. ONLY LOCAL CANDIDATES WITHIN A 10-MILE RADIUS TO CORPORATE OFFICE CONSIDERED.

Essential Functions

• Responsible for the timely collection and reconciliation of timesheets and accurately recording time away from work.
• Serves as point of contact for timesheet questions.
• Assists with recruiting tasks such as reviewing resumes, scheduling interviews, and candidate follow-up communiation.
• Assists with onboarding new hires to include background checks and Forms I-9.
• Participates in New Hire Orientation.
• Participates in staff and employee team meetings and produces minutes for team meetings.
• Maintains employee records/files and Employee Roster and ensures their compliance.
• Maintains records of employee credentials and licensures as required by contract.
• Assists as needed in fulfillment of HR needs as required by contracts.
• Maintains and updates employee information in Paychex and other vendor platforms.
• Supports offboarding of employees (produces communication, conducts exit interviews).
• Assists with employee engagement and recognition programs.
• Responsible fro daily mail collection, sorting, and scanning as requested.
• Administrative and other duties as requested.

Job Qualifications

The job qualifications for this position are as follows:

Mandatory:

• Only local candidates within 10 miles of Corporate office considered
• Integrity, commitment, reliability
• Comprehension of and practice of superior customer service
• Proven experience with timekeeping duties
• Working knowledge of HR functions and procedures (recruitment, compliance, onboarding, maintaining employee records, other)
• Successful track record as a Human Resources Specialist or related HR position
• Exceptional organizational and time management skills
• Excellent multi-tasking
• Excellent attention to detail
• Superior communication and interpersonal skills
• Capacity to develop and foster trusting relationships
• Superior customer service skills
• Aptitude for critical thinking, problem solving, and decision making
• Proficient in Microsoft Office – Outlook, Word, PowerPoint, Excel
• Adept with complex software platforms
• Proven collaboration skills
• Ability to handle sensitive situations and uphold confidentiality
• Ability to work occasional weekends or evenings during busy recruiting seasons
• Reliable transportation

Preferred:

• Bachelor's degree in HR or related field
• Experience with Paychex Time & Attendance platform
• Background in healthcare industry
• Experience with federal contracting

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regular attendance required
• Prolonged sitting
• Moderate stress
• Position may require long hours and weekend work during critical deadlines
• Prolonged telephone use
• Prolonged work on a PC/Computer

DISCLAIMER

Cooperative, positive, courteous, and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers, and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others, as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.

Job Type: Full-time

Pay: $25.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• How many years of experience do you have working with federal or state contracts?
• Have you worked in the healthcare industry?
• What is the distance you'd have to commute to 525 Summerfield Drive, Chanhassen?
• Are you able to work occasional weekends and evenings?
• What customer service experience do you have?
• How many years have you worked as an HR Assistant?
• Have you worked with Paychex Time & Attendance?
• Do you have an Associate's or Bachelors degree in Human Resources management, business administration, or a related function?
• What proven timekeeping duties have you had in your career?

Experience:

• Microsoft Office: 4 years (Required)

Ability to Commute:

• Chanhassen, MN 55317 (Required)

Ability to Relocate:

• Chanhassen, MN 55317: Relocate before starting work (Required)

Work Location: Hybrid remote in Chanhassen, MN 55317

Salary : $25 - $27