Bookkeeper/Secretary (2025-2026)

PRINCE EDWARD COUNTY PUBLIC SCHOOLS
FARMVILLE, VIRGINIA 23901

POSITION DESCRIPTION

Title: Bookkeeper/Secretary: School Building Level

Reports To: Principal

FLSA Status: Nonexempt

Summary: To assure smooth and efficient operation of the school’s finances with respect to all duties which may be assigned to the bookkeeper

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Prepares Federal Programs, state, and local reimbursements

2. Completes requisitions for purchasing materials/supplies for the school

3. Types records, accounting statements, and vouchers

4. Corresponds with school personnel when materials are ordered

5. Maintains a complete bookkeeping system for the school

6. Verifies, allocates, and posts details of financial transactions to subsidiary accounts in computer files from such documents as sales slips, invoices and receipts.

7. Summarizes details in separate ledgers or computer files and transfers data to general ledger

8. Reconciles and balances accounts

9. Compiles reports to show statistics such as expenditures, accounts payable and receivable, and other information pertinent to school’s operation

10. Prepares a financial summary report of all accounts

SUPERVISORY RESPONSIBILITIES

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Candidate must possess any combination of education and experience equivalent to graduation from high school including or supplement by courses in general office practices and procedures and clerical and secretarial experiences

1. Experience in clerical office work and general knowledge of bookkeeping procedures

2. The ability to type proficiently

3. The ability to operate office machines related to bookkeeping

KNOWLEDGE, SKILLS AND ABILITIES

CERTIFICATES, LICENSES, REGISTRATIONS

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to sit, stoop and kneel. Lifting and/or moving up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TERMS OF EMPLOYMENT

Twelve month employment. Salary to be determined by the School Board.

EVALUATION

Performance of the position will be evaluated annually in accordance with the provisions of the Prince Edward County School Board’s policy on evaluation of professional personnel.


Revised: May 2006
Approved by: Superintendent