What are the responsibilities and job description for the Federal Programs Assistant position at Prince Edward County Public Schools?
- Effectively monitor and maintain grant funds through an internal spreadsheet and state money management system (OMEGA), ensuring all expenditures are properly documented, reconciled, and updated in reimbursement logs.
- Maintains accurate records of purchase orders faxed or emailed received and paid
- Processes reimbursements and budget transfer requests through OMEGA
- Updates and maintains user permissions in OMEGA
- Provides assistance to auditors as required
- Assists in yearly closing and monthly balance of grant accounts
- Maintains time and effort records of grant funded positions
- Facilitates delivery and inventory of materials and supplies purchased with federal funds
- Organize and maintain documentation for grant-related activities, including Title I Parent Compacts, purchase orders, and reimbursement forms
- Assists with scheduling and maintain records of Parent and Family Engagement events
- Attends and compiles minutes from Title I Parent Advisory Council meetings
- Collects and copies timesheets for After-school and Summer School Programs
- Assists the Director of Curriculum and Instruction as needed
- Orders materials and supplies for Professional Development events, office, and private school
- Assists with planning, organization, and facilitation of Pre-K registration
- Respond to inquiries from internal and external stakeholders, demonstrating excellent customer service
- Proficient in Microsoft Suite and Google Suite
- Strong organizational and time-management skills, with the ability to meet deadlines in a fast-paced environment
- Works well independently and collaboratively with diverse teams
- Effective oral, and written communication skills
- Excellent customer service skills, with the ability to respond to inquiries and provide support to diverse stakeholders in a professional and courteous manner
JobID: 606
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
1/22/2025
1/22/2025
Location:
Prince Edward School Board Office
Prince Edward School Board Office
Date Available:
Until Filled
PRINCE EDWARD COUNTY PUBLIC SCHOOLSUntil Filled
FARMVILLE, VIRGINIA 23901
POSITION DESCRIPTION
Title: Federal Programs Assistant
Reports to: Coordinator of Grants
FLSA Status: Nonexempt (Classified position -12 months-full-time)
Summary: The Federal Programs Assistant supports the management and implementation of federal grants by performing a variety of general office, financial and clerical duties as assigned by the Coordinator of Federal Programs. This position ensures compliance with federal requirements and supports the day-to-day operations of the Federal Programs Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are representative of the role but are not exhaustive. Additional responsibilities may be assigned as needed:
SUPERVISORY RESPONSIBILITIES
N/A
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each of the following requirements:
EDUCATION and/or EXPERIENCE (Preferred)
Holds an Associate Degree or higher preferred, with three years of financial management experience.
KNOWLEDGE, SKILLS AND ABILITIES
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision requirements include close vision, distance vision, color vision, depth perception and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
TERMS OF EMPLOYMENT
Grant Funded. Twelve-month employment. Salary to be determined by the School Board.
EVALUATION
Performance of the position will be evaluated annually in accordance with the provisions of the Prince Edward County School Board’s policy on evaluation of classified personnel.
Approved by Superintendent: May 8, 2017, Revised: January 15, 2025
