Senior Finance Assistant

Nature and Variety of Work

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

We are Prince George’s Proud!

The Prince George's County Council is seeking qualified applicants to fill a Senior Finance Assistant (Administrative Aide 3G) vacancy, grade G17, in the County Council Finance Office.

About The Position

This is advanced level secretarial/administrative type work designed to relieve the Director of bookkeeping detail of a highly sensitive and confidential nature. Working independently under general supervision, incumbent performs varied and responsible bookkeeping work often of a techncal nature and difficulty. Incumbent typically determines appropriate steps to independently complete assignments according to established procedures, referring to the Director when necessary.

About The Agency

All legislative powers of the County are vested in the County Council. In addition, the County Council sits as the District Council on zoning and land use matters, and as the Board of Health-on-health policy matters.

Examples of Work

• Maintains extensive knowledge of all County purchasing procedures, contracts and accounting principles. Acts as cardholder for the Council Members.
• Researches automated and manual file of accounts using the County financial automated system, ensures all forms and data are entered and updated in a timely manner.
• Responds promptly to inquiries from Council Members and staff regarding status of purchases.
• Researches vendors to meet purchase specifications and consults with Council Members/staff to obtain approval for purchase and make recommendations, if necessary.
• Monitors purchases to ensure timely delivery and inspects deliveries for damage and proper assembly.
• With assistance from the Finance Assistant I/II, maintains and organizes supply inventory in a manner allowing staff and Council Members easy access.
• Maintains the confidentiality of all procurement and purchase requests.
• Assist in training and coaching the Finance Assistant I/II in County purchasing procedures and Purchase Card transactions.
• Assists in training and coaching the Finance Assistant I/II in routine financial input which meets established accounting procedures for reports.
• Coordinates with Supervisor to ensure routine financial input meets established accounting procedures for reports.
• Maintains the confidentiality of all budget-related matters and materials.
• Ensures correspondence is error free, grammatically correct and in proper format.
• Establishes and maintains appropriate files to assist with preparation of monthly budget and financial reports.
• Uses tact, diplomacy, discretion, confidentiality, and patience when assisting visitors and handling telephone calls.
• Possesses complete knowledge of County procedures regarding financial systems and spreadsheet software.
• Possesses ability to comprehend and analyze all financial information.
• Performs other related duties not included in this position description but are consistent with the occupational parameters and scope of the job classification.
  
  

Qualifications

• Must have experience in the Administrative Aide II level equal to the length of the probationary period
  
  

OR

• Associate's degree in business administration or secretarial science
• One (1) year of secretarial/administrative experience which involved working with the public, office management and operational details
  
  

Any equivalent combination of relevant training, education and experience may also be accepted. Applicant must be proficient in typing where required.

EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

Additional Information

Job Location: 1301 McCormick Drive, Largo, MD 20774

Conditions of Employment: Upon selection, the candidate must:

• Applicants who meet minimum qualifications must pass an administered Administrative Aide exam. Applicants who have previously taken the exam on or after 8/1/2024, and passed, will not be required to re-test; instead, previously test scores will be used to receive the passing disposition.
• Must pass a thorough background investigation.
• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
• Be willing to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave if applicable.
  
  

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace