What are the responsibilities and job description for the Administrative Aide IV position at Prince George's County, MD Government?
Nature and Variety of Work
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Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.
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The Prince George’s County Office of Management and Budget is currently seeking qualified applicants to fill an Administrative Aide IV, grade G19.
About the Position
This is para- professional level position responsible for the administrative support of the Deputy Director, Managers, and Budget Analysts. The incumbent treats all work and personnel related matters as strictly confidential. Confidential information may not be discussed with other County employees (including individuals in the OMB) except for work related reasons, under terms and conditions of the Maryland Public Information Act. The incumbent exercises the best practical and professional judgment to accomplish targeted key results aligned with divisional goals, objectives, and priorities. The incumbent in this position must be available to work on evenings or weekends to ensure that the County’s budget is prepared and ready for submission, as required by the Director and/or her designee. Due to the nature of the duties and responsibilities of this position, it is considered “essential”. Essential employees may be required to report to their designated work location to ensure the essential functions and operations are continued when the county is closed due to inclement weather or hazardous conditions.
About the Agency
The Office of Management and Budget supervises the County budget and provides expert guidance to agencies and administration on County fiscal policies, management analysis, and legislative and regulatory affairs.
Examples of Work
- Works with other administrative staff in production of county budget documents (Current Expense Budget, CIP, and Budget in Brief)
- Types, edits, formats and assembles the proposed budget book.
- Assists in the preparation process of the proposed budget book for print.
- Formats and disseminates agency responses for council questions to proposed budget.
- Writes copy for some technical sections of the county's budget documents.
- Assists the Deputy Director, Managers, and Budget Analysts in task that require typing, faxing, scanning or any other process.
- Assists in the processing of the county’s various grant programs for the County Executive’s Office, County Council, and other grant programs.
- Receives visitors, phone calls, in-coming mail, and maintains calendars and schedules meetings.
- Acts in the absence of the Executive Administrative Aide.
- Assists in managing the Director and Deputy Director calendars.
Qualifications
- Must have experience at the Administrative Aide III level equal to the length of the probationary period; or Associate's degree in Business Administration or Secretarial Science.
- Two (2) years of advanced secretarial/administrative experience which involved working with the public, office management, operational details, and some supervisory responsibilities; any equivalent combination of relevant training, education and experience will also be accepted.
- Applicants must be proficient in typing and shorthand where required.
Preferred Qualifications:
- Ability to take the initiative and exercise sound independent judgment.
- Ability to communicate clearly, concisely, and effectively; listen effectively and share information.
- Ability to manage competing priorities in a fast-paced environment while quickly adapting to changing priorities with professional composure and demeanor.
- Ability to address inquiries responsively and thoroughly, with a willingness to ensure that all necessary information has been obtained and to ask any follow-up questions that may be necessary.
- Skill in establishing and maintaining effective working partnerships across divisions or departments.
- Strong attention-to-detail and organizational skills.
- Demonstrated ability to be flexible and adaptable to change.
- Advanced experience with Microsoft 365 Office applications, including proven strength in using spreadsheets, databases, and presentation applications, including Microsoft Excel, Word, Outlook, PowerPoint, One Drive and SharePoint.
- Experience with using Adobe software products (e.g. Adobe Reader, Pro and Framemaker).
EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.
Additional Information
Job Location: Wayne K Curry Administration Building, 1301 McCormick Drive, Suite 4200, Largo, MD 20774
Conditions of Employment: Upon selection, the candidate must:
- Meet all training and performance standards and demonstrate proficiency as required by the agency.
- Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
ONLY ONLINE APPLICATIONS WILL BE ACCEPTED
Eligibility to Work: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.
INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace
General Plan Information:
The Prince George’s County benefits plan year is from January 1 to December 31.
A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.
Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.
The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).
New employees must enroll in the County’s health benefit plans within thirty (30) days of the hire date.
The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.
After enrolling in the County’s benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).
Employee Benefits
Prince George’s County is proud to offer employees an attractive and comprehensive benefits program, including the following:
For additional details, please visit: https://www.princegeorgescountymd.gov/departments-offices/human-resources-management/employees/benefits
Prince George’s County is proud to offer employees an attractive and comprehensive benefits program, including the following:
- Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 hours, per week)
- Group Term Life Insurance
- Long & Short-Term Disability
- Flexible Spending Accounts
- Dependent Care Assistance Program
- Health Care Flexible Spending Account
- Paid Leave (Annual, Personal, & Sick)
- 13 Paid Holidays
- Retirement Benefits
- Defined Benefit Pension Plan
- Employer Contribution Rate-11.71%
- Supplemental Pension Plan
- Employee Contribution Rate (Pre-Tax)-3.48%
- 457(b)
- 403(b)
- Defined Benefit Pension Plan
- Employee Discounts
- Employee Assistance Program
- Voluntary Benefits
- Critical Illness
- Whole Life Insurance
- Accident Insurance
- Legal Services
For additional details, please visit: https://www.princegeorgescountymd.gov/departments-offices/human-resources-management/employees/benefits
