What are the responsibilities and job description for the Senior Executive Assistant position at Prince William County?
Introduction
We are seeking a highly organized and detail-oriented individual to provide comprehensive administrative support to the County Executive and other executive staff, ensuring the smooth and efficient operation of the Office of Executive Management. This role requires sound judgement, discretion, organizational skills and the ability to analyze situations to quickly determine what information is needed and the best approach to engage all involved stakeholders.
The ideal candidate will have strong communication, interpersonal, and organizational skills, as well as the ability to manage multiple tasks and deadlines in a fast-paced environment.
About This Role
In this role, you will provide administrative support to the County Executive and the Office of Executive Management. This includes secondary support for the four (4) Deputy County Executives and other executive level staff. Duties include, but are not limited to:
High school diploma and 4 years of experience in an administrative or executive assistant role, preferably in a government or public sector environment.
Preferred Qualifications
Monday - Friday, 8:30 a.m. - 5:00 p.m. for 37.50hrs/wk. with flexibility required to work evenings and weekends to meet the needs of the job.
Hiring Salary Range: $78,900.00 - $106,800.00/yr. In addition, we offer great benefits including:
Note
The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. Click here to view the full class description.
Prince William County is an Equal Opportunity Employer.
In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.
Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.
The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:
Prince William County Benefit Programs
01
I understand that information provided on my application is used to determine my qualifications. Information on my resume will not substitute for the education, work experience and required fields on the County application. Only information provided at the time of the application submission will be considered when determining my qualifications. Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited.
Please select the choice that best describes your education.
Please quantify your years of experience working in an executive assistant or similar role preferably in a government or public Sector environment.
Select all Microsoft Office365 applications you are proficient with.
Do you have experience with office event management, coordinating logistics, preparing event materials, managing invitations, and selecting venues?
Do you have experience maintaining office records, files, and databases, protect data and confidential information?
Please indicate your experience taking minutes for board or executive management meetings.
Please indicate your experience in drafting, editing, and proofreading documents.
Do you have knowledge of local government operations?
Do you have experience with government policies and procedures?
We are seeking a highly organized and detail-oriented individual to provide comprehensive administrative support to the County Executive and other executive staff, ensuring the smooth and efficient operation of the Office of Executive Management. This role requires sound judgement, discretion, organizational skills and the ability to analyze situations to quickly determine what information is needed and the best approach to engage all involved stakeholders.
The ideal candidate will have strong communication, interpersonal, and organizational skills, as well as the ability to manage multiple tasks and deadlines in a fast-paced environment.
About This Role
In this role, you will provide administrative support to the County Executive and the Office of Executive Management. This includes secondary support for the four (4) Deputy County Executives and other executive level staff. Duties include, but are not limited to:
- Executive Support:
- Protect the executive’s time, manage calendars, schedule meetings, and coordinate travel arrangements.
- Prepare correspondence, presentations, and reports.
- Handle confidential information with discretion and professionalism.
- Conduct Freedom of Information Act (FOIA) searches
- Administrative Support:
- Manage office supply ordering schedule, organize digital and physical filing systems.
- Answer phone calls, screen inquiries, and manage email correspondence.
- Maintain office records, files, and databases, protect data and confidential information.
- Prepare and distribute meeting agendas and materials.
- Project Support:
- Assist with special projects and initiatives as assigned.
- Provide research and analysis support as needed.
- Monitor and track project deadlines and deliverables.
- Office event management, coordinating logistics, preparing event materials, managing invitations, and selecting venues
- Communication and Liaison:
- Serve as the primary point of contact for internal and external stakeholders.
- Facilitate communication and coordination between departments and agencies.
- Maintain a professional and positive demeanor in all interactions.
High school diploma and 4 years of experience in an administrative or executive assistant role, preferably in a government or public sector environment.
Preferred Qualifications
- Bachelor’s degree or higher and 5 years of experience in an administrative or executive assistant role, preferably in a government or public sector environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- Ability to handle confidential information with discretion and professionalism.
- Experience with government policies and procedures.
- Experience using project management software.
- Knowledge of local government operations.
Monday - Friday, 8:30 a.m. - 5:00 p.m. for 37.50hrs/wk. with flexibility required to work evenings and weekends to meet the needs of the job.
Hiring Salary Range: $78,900.00 - $106,800.00/yr. In addition, we offer great benefits including:
- Retirement from the Virginia Retirement System (VRS)
- 401a and 457 retirement savings and investment plans
- Paid Annual Leave
- Paid Personal Leave
- Paid Sick Leave
- Paid Holidays
- Optional Group Medical and Dental Health Plans
- Optional Group Life Insurance
- An Employee Assistance Program (EAP)
- Career Development Opportunities
Note
The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. Click here to view the full class description.
Prince William County is an Equal Opportunity Employer.
In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.
Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.
The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:
- Temporary
- Provisional
- Seasonal employees
Prince William County Benefit Programs
01
I understand that information provided on my application is used to determine my qualifications. Information on my resume will not substitute for the education, work experience and required fields on the County application. Only information provided at the time of the application submission will be considered when determining my qualifications. Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited.
- I have read, understand, and acknowledge the above statement.
- I decline to proceed any further in this process.
Please select the choice that best describes your education.
- Bachelor's degree or higher
- Associate's degree
- Some College
- High School Diploma or GED
- None of the above
Please quantify your years of experience working in an executive assistant or similar role preferably in a government or public Sector environment.
- 7 or more years
- 5-6 years
- 4 years
- 1-3 years
- Less than 1 year
- No experience
Select all Microsoft Office365 applications you are proficient with.
- Word
- Excel
- Outlook
- PowerPoint
- Zoom
- Adobe Acrobat
- File Hosting Software (i.e. SharePoint, OneDrive, Google Drive)
Do you have experience with office event management, coordinating logistics, preparing event materials, managing invitations, and selecting venues?
- Yes
- No
Do you have experience maintaining office records, files, and databases, protect data and confidential information?
- Yes
- No
Please indicate your experience taking minutes for board or executive management meetings.
- I have no experience or a very limited amount of experience performing this task.
- I have been trained on how to complete this task but have not done so in a job setting.
- I have experience performing this task under close supervision.
- I have experience performing this task under indirect supervision.
- I have experience performing this task and have trained and/or supervised others performing this task.
Please indicate your experience in drafting, editing, and proofreading documents.
- I have no experience or a very limited amount of experience performing this task.
- I have been trained on how to complete this task but have not done so in a job setting.
- I have experience performing this task under close supervision.
- I have experience performing this task under indirect supervision.
- I have experience performing this task and have trained and/or supervised others performing this task.
Do you have knowledge of local government operations?
- Yes
- No
Do you have experience with government policies and procedures?
- Yes
- No
- Required Question
Salary : $78,900 - $106,800
