Data Entry and Document Review Specialist

Job Description: Data Entry and Document Review Specialist

About This Role:This position is more than just data entry; it requires a keen eye for detail and critical thinking skills to review data and source documents for accuracy. The primary responsibility is to validate information, flag discrepancies, and seek clarification when necessary. Experience with blueprints and permits is highly beneficial, as these will be the primary documents reviewed.

Key Responsibilities

• Identify and correct data entry errors or escalate issues to supervisors.
• Compile, sort, and verify data accuracy before entry.
• Compare data with source documents to detect errors.
• Store completed documents appropriately.
• Read and accurately enter data from source documents (plans, applications, paper files).
• Maintain logs of activities and completed work.
• Download data from the web and import it into custom database software.
• Resolve unclear information through communication with relevant parties.
• Coordinate pick-up and drop-off schedules with vendors.
• Manage time effectively, ensuring deadlines are met.
• Communicate clearly and effectively in writing.
• Continuously seek to improve processes for quality and efficiency.
  
  

Required Skills And Experience

• Data Review & Entry: 3 years of experience in reviewing and confirming data accuracy.
• Data Handling: 3 years of experience in compiling, coding, and verifying information.
• Blueprints/Permits: Highly desired experience in reviewing documentation related to blueprints or permits.
• Communication: 3 years of experience in proactively sharing information with supervisors, co-workers, and vendors.
• Database Queries: 2 years of experience running user queries in databases (e.g., Microsoft Access).
• Adobe Acrobat: 1 year of experience with converting and managing PDFs, including redaction and highlighting.
• Microsoft Office: Proficient in Word, Excel, and Outlook (3 years required).
• Internet Browsers: Experience using web browsers (3 years required).
• Collaboration Tools: Experience with Microsoft Teams for document sharing and collaboration.
• Logic & Reasoning: 1 year of experience in using logic to analyze solutions and approaches.
  
  

Physical Requirements

• Ability to lift a banker's box (approximately 35 pounds).
  
  

Ideal Candidate:The ideal candidate will possess strong analytical skills, attention to detail, and the ability to communicate effectively. A proactive attitude towards problem-solving and a commitment to quality work are essential for success in this role. If you meet the qualifications and are ready to contribute to our team, we encourage you to apply!