Executive Assistant to Chief Executive Officer

Job Title: Executive Assistant to Healthcare CEO

Location: Midtown Manhattan (In-Person)

Employment Type: Full-Time

Reports To: Chief Executive Officer

Industry: Healthcare / Mental Health Innovation

About the Role

We are seeking a mission-driven, hyper-organized, and highly discreet Executive Assistant to support the CEO of a rapidly expanding mental healthcare company. This is a unique, high-impact role that blends corporate operations with personal support — offering visibility into strategic initiatives and decision-making at the highest level.

You will serve as the CEO’s trusted partner, providing executive and personal support across business functions, clinical programs, and family logistics. This position is ideal for someone who thrives in fast-paced environments, anticipates needs before they arise, and takes ownership of every task — whether preparing for a media appearance or handling medical appointments for the CEO’s children.

This role may evolve into a Chief of Staff position for the right candidate.

Key Responsibilities

Executive & Business Support

• Act as gatekeeper and scheduler, managing the CEO’s dynamic calendar and prioritizing high-impact engagements.
• Coordinate meetings, calls, and strategic planning sessions with internal and external stakeholders.
• Draft, review, and proofread business communications, presentations, and reports.
• Support initiatives in marketing, web development, public relations, and media outreach.
• Conduct research and prepare briefing documents for investor, media, and legal meetings.
• Assist with recruiting, onboarding, and team operations.
• Manage and triage the CEO’s inbox and communications channels.
• Track budgets, process invoices, and provide support on financial and administrative tasks.
• Maintain absolute confidentiality on all matters, including health and business information.

Personal & Family Support

• Oversee personal and household scheduling: travel, events, school logistics, and medical appointments.
• Manage errands, vendor relationships, home deliveries, and personal purchases.
• Coordinate family celebrations, holidays, and other special events.
• Support household finances, including bill pay, budgeting, and financial organization.
• Ensure flexible availability, including occasional after-hours needs or urgent matters.

Qualifications

- Bachelor’s degree required. Major in business or finance strongly preferred.

- Minimum 2 years supporting a C-level executive — healthcare or high-growth environments strongly preferred. This is a high level executive support role. We are looking for someone who is operationally savvy, excellent at managing communications, and familiar with supporting executives.

-This role may evolve into a Chief of Staff position for the right candidate.

- Meticulously organized, with strong attention to detail and time management.

- Superb writing, communication, and interpersonal skills.

- Tech-savvy: proficiency in Microsoft Office Suite, Google Workspace, and project/task management tools.

- Highly discreet, trustworthy, and composed under pressure.

- Must be based in or willing to relocate to New York City.

- Availability for occasional travel and after-hours responsiveness.

- Driver's license and confidence to drive company vehicle on errands required.

-Must be able to commute to the CEO’s secondary office in Greenwich, CT when needed.

Additional Preferred Skills:

Prior experience in a mental health or medical setting

Familiarity with project management tools like Asana, Notion, or Trello

Event planning or media coordination experience

What We Offer

-Room for performance-based increases and growth into a senior executive support role.

- Full Benefits package (health, vision, dental, 401k with match).

- 3 weeks of paid time off in addition to national holidays.

- Direct collaboration with a visionary leader in mental health innovation.

- Exposure to cutting-edge clinical and operational initiatives.

- Fast-paced, mission-driven work environment with high potential for professional development.

To Apply

Send your resume and a brief cover letter describing how you’ve made someone’s life significantly easier. Bonus points for stories that demonstrate initiative, resourcefulness, or hustle.

Job Type: Full-time

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• executive assistant: 2 years (Required)

Ability to Commute:

• New York, NY 10017 (Required)

Ability to Relocate:

• New York, NY 10017: Relocate before starting work (Required)