Marketing Coordinator

Job Brief :

PrintMail Solutions is a leading provider of digital and print document composition and delivery services. With a focus on innovation and exceptional customer service, we offer comprehensive solutions for financial, healthcare, insurance, and automotive sectors. Our dedicated team leverages cutting-edge technology to meet evolving client needs and drive operational excellence. Join us to be part of a forward-thinking company committed to delivering high-quality, efficient, and reliable services.

The PrintMail Marketing Coordinator (MC) serves as administrator of various projects and activities within the Marketing Department, while also deploying sales enablement tactics and materials. This position will oversee the planning, implementation and tracking of our participation at the various user group and state bank association conferences during the year. The position is also responsible for completing projects within timeline and budget constraints. Furthermore, the Marketing coordinator acts as liaison with all departments and fields various messaging projects as needed and manages their completion.

Responsibilities :

• Conferences and Trade Shows : Coordinate 20 industry related conferences and events throughout the year by inquiring about conference statuses, completing exhibiting forms, coordinating with conference managers, booking hotels, and working with PrintMail conference personnel to keep everyone informed. Diligently update conference spreadsheet and folders (hard and soft copies) throughout the year with costs, sponsorships, participation, up to date contact information, hotel reservations, etc. Ensure that booth and conference packages are mailed per procedure, unpacked and restocked.
• CRM : Undergo complete and constant training of all modules of Nutshell CRM to become the organization power user. This entails being the inside and outside liaison for all things Nutshell to include; training, updates, accurate data upload by each department and creating corporate reports as needed.
• Graphic Design : Use graphic design skills with client assistance including updating logos, and working with the marketing notices department and the implementation team.   Also use graphic design skills on various marketing projects including event signs, invitations, mailers, cards, logos, etc. as needed.
• Budget : Budget administration; sourcing, negotiating, creating PO’s for departmental purchases including conference registrations and exhibit space, event supplies, marketing collateral, etc. Maintain PO library, hard and soft copies. Review for price increases, corrections, etc. Assist with budget planning and reconciliation
• Library : Keep all literature and conference / marketing items stocked. Maintain Marketing section of the warehouse, keep organized. Ensure security making sure each bin is latched, suggest and implement improvements. Maintain trade show booths, container contents per procedure, make sure each are in working order after each show.
• Creative Work :  This will include aid in designing logos for company events, for imprint onto promotional items as necessary, for
• Advertising / Promotional Materials : Assist in ongoing touch point program including monthly sales advertising (postcards, mailers, etc.) along with newsletters and others marketing and advertising. This includes writing copy.
• Website : The management of website and social media including updates, announcements, and small changes.
• Special Events : Manage special events as needed internally (employee-facing) and externally (client-facing), ensuring consistent brand image.
• Referrals : Be attentive to the special handling of sales opportunities that come from referrals, mail, phone calls, or in process sales prospects needing information and handle them in best possible way. This will include tracing in NetSuite and adding opportunities and leads as entries.
• Marketing Liaison : Maintain professional internal and external relationships that meet company core values.
• Multimedia Coordinator : Act as corporate liaison in the development, execution and distribution of a wide range of multi-media products for a wide range of uses including, but not limited to : website redesign, redesign statements or print material work, assistance in selecting and overseeing marketing and production companies and their contribution of work, and the like.

Requirements :

in a marketing role. Banking experience a bonus