Administrative Coordinator

The Priory Hospitality Group (PHG) is the owner and operator of two historic boutique hotels and event facilities in the City of Pittsburgh, the Priory Hotel and Grand Hall in the Deutschtown section of the North Side, and the Mansions on Fifth Hotel in Shadyside. In addition to hotel operations, PHG provides management and consulting services to outside clients.

The position of Administrative Coordinator (AC) is new to PHG. The position will report directly to the Owner/President of PHG and the General Manager – PHG.

Overall, the position will work closely with the Owner/ President and GM to assist in the completion of special projects, as well as the completion of operations-related tasks such as the drafting and updating of company policies and procedures, drafting of annual budgets, assisting with forecasting and preparation of both forward and backward looking reports, as well as a variety of administrative tasks.

Target hours/ week: 20 – 25.

Target compensation: $35/ hour.

Benefits:

· Minimum 2 weeks PTO which accrues and fully vests after 90 days of employment.

· 401(K) with employer match – eligible after 90 days of employment

Hybrid work environment. 2 days/ week in office; remainder can be performed at home with timing of work at AC’s discretion.

In particular, the AC is expected to:

· Assist in the drafting, creation and updating of advertisements and marketing/ sales/ promotional materials in both printed and electronic forms, including e-mail blasts;

· Assist with responding to requests for proposal, as well as the creation of proposals and contracts for events and for lodging at supervisors’ discretion;

· Assist with filing of Event related payments, BEO’s, Folders, etc.

· Assist with filing of Employee paperwork

· Assist with SKYTOUCH monthly reports

· Assist with drafting and revising company policies and procedures;

· Assist with the creation of Powerpoint and other presentations;

· Assist in managing certain strategic and tactical projects, such as the implementation of Microsoft Teams;

· Assist in overseeing certain ongoing operational initiatives such as the implementation of certain systems such as a new guest communications system for the hotels;

· Assist in issuing gift certificates and other promotions;

· Assist in the development of, and setting appointments for, business development initiatives;

· Assist in drafting annual budgets;

· Assist with corporate non-profit initiatives (sponsorships, etc.);

· Assist with the creation of pro formas with respect to PHG’s consulting practice;

· Assist in creating certain reports on a monthly, quarterly and annual basis;

· Participate in certain administrative activities such as responding to correspondence, organizing files, etc.

· Performing certain research functions such as compiling capital expenditure data;

· Any such other tasks assigned to the OC within the discretion of the Owner or GM.

Credentials

Must Haves:

· Proficiency with Microsoft Word, Excel & Powerpoint

· Must be able to create and manipulate spreadsheets within Excel

· Must be able to create visual presentations through Powerpoint and similar platforms

· Must be able to write in an accurate, clear and concise manner

Helpful:

· 2 years prior general business experience

· Bachelor’s degree

· Proficiency with artificial intelligence platforms

Job Type: Part-time

Pay: $30.00 - $35.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• 401(k)
• Paid time off

Schedule:

• Day shift

Ability to Relocate:

• Pittsburgh, PA 15212: Relocate before starting work (Required)

Work Location: Hybrid remote in Pittsburgh, PA 15212

Salary : $30 - $35