What are the responsibilities and job description for the Assistant to Director of Residence position at Private family?
Assistant to Director of Residence Duties
- Vendor management and maintenance schedules - You will become another point-of-contact for all household vendors
- making appts, meeting vendors, providing your notes from the vendor visits on the vendor report
- holding vendors accountable for their work and timelines
- help adhere to household maintenance schedules
- Household / property management - Broad responsibilities to make sure items are stocked, issues are addressed, all components are maintained and in working order, and vendors have your contact information
- Shopping / purchasing - This may include grocery shopping / grocery ordering, buying / stocking household items, clothing and personal items, personal and holiday shopping, etc.
- Errands – examples : dry cleaning, returns, shipping, picking up orders, etc.
- Calendaring - Responsible for personal / family calendaring, coordinating with our team, and other staff. Additionally, as a point-of-contact for most personal travel and household schedule, this role will be responsible for a lot of schedule coordination
- Liaison and communicator - You will often be a communicator of information on behalf of the family with their friends, family members, and trusted advisors
- Travel – Personal and staff travel research, booking, logistics, and end-to-end itinerary prep and oversight
- Fiduciary responsibilities – Monthly expense reporting, weekly bill pay and related items given.
- Administrative responsibilities - daily and weekly updates, message-taking, filing, organizing, sorting mail, etc.
- Additional project management and ad hoc support - In addition to the day-to-day responsibilities of this role, there will occasionally be one-off, small projects and long-term projects. Examples of both :
- planning a bday party
- dealing with insurance issues
- help managing a large event
- staying current with paperwork related to vendors, vehicles and personal assets
- Vehicle maintenance – oil changes, car washes, scheduling maintenance, etc.
- cat-related needs
- Driving Mrs. as needed
- Holiday coverage
o Present and active for the holidays you are working
o Plan parties for Mrs. and create fun for her during the holidays
o Individual sessions with coach
o Designed to foster effective communication with Mrs.
o Attain positive and effective strategies for dementia care
