Demo

Personal Assistant

Private Residence
Menlo, CA Full Time
POSTED ON 3/7/2025
AVAILABLE BEFORE 6/8/2025

Incredible Female Principal hiring her forever Personal Assistant

Job Responsibilities :

  • Be the principal's go-to person for all daily tasks and delegate responsibilities to household staff (Chef / House Manager, Housekeeper, and vendors).
  • Manage family and personal appointments, including scheduling, facials, nails, massages, workouts, doctor, dentist, and other medical appointments.
  • Oversee children’s schedules, including school and extracurricular activities.
  • Coordinate family and personal trips, from booking to planning.
  • Handle Venmo payments, shared expenses, and communicate to the accountant.
  • Review credit card statements weekly for fraud detection.
  • Maintain an up-to-date staff compensation and bonus spreadsheet.
  • Work with Household Counsel on annual staff agreements.
  • Renew important documents like passports and driver’s licenses.
  • Maintain the family’s Dropbox and ensure all information is properly stored.
  • Manage photo organization.
  • Plan and execute holiday gifting.
  • Maintain club memberships and track any renewals.
  • Keep a comprehensive travel and spend spreadsheet.
  • Keep track of the principal’s birthday and other key personnel dates.
  • Handle returns and ordering for the family’s needs.
  • Insurance claims and annual renewals

Qualifications :

  • Minimum of 2 years of experience working as a Personal Assistant.
  • Must be based in the San Francisco Bay Area and available for regular in-person duties.
  • Willing to undergo a thorough background check and provide stellar references from past employers or clients.
  • Ability to lift up to 35 pounds and perform tasks that may involve sitting, standing, and climbing stairs.
  • Must be professional, polished, and adaptable to changing household needs.
  • COVID-19 vaccination is required.
  • Fluent in English; additional languages are a plus.
  • Schedule :

  • Monday to Saturday onsite for two weeks per month.
  • For the remaining two weeks, the schedule is lighter, requiring only 3-4 days onsite.
  • The average workweek should total 40 hours, with fluctuations based on family needs.
  • Compensation & Benefits :

  • Salary :  $130,000 - $150,000 per year, based on experience.
  • Healthcare Stipend :  $6,000 per year.
  • Personal Wellness Stipend :  $150 per month.
  • Gas allowance  for work-related car use.
  • Paid Time Off (PTO) :  2 weeks’ vacation, sick days, and 5 paid holidays.
  • Annual wage reviews  and discretionary bonuses.
  • Equipment Provided :  Laptop and phone for work-related purposes.
  • Longevity :  The family values long-term employment and seeks a candidate who is committed to staying for many years to come. A minimum of a two-year commitment is preferred.
  • Additional Notes :

  • The PA will have the opportunity to travel with the principal 3-6 weeks per year.
  • Systems are already in place that the PA will utilize, allowing for a smooth transition into the role.
  • The role offers a unique opportunity to work in a dynamic and busy household with a supportive and family-oriented team
  • Job Type : Full-time

    Pay : From $150,000.00 per year

    Benefits :
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
  • Salary : $130,000 - $150,000

    If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
    Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

    What is the career path for a Personal Assistant?

    Sign up to receive alerts about other jobs on the Personal Assistant career path by checking the boxes next to the positions that interest you.
    Income Estimation: 
    $75,086 - $98,695
    Income Estimation: 
    $83,024 - $108,206
    Income Estimation: 
    $52,786 - $67,747
    Income Estimation: 
    $49,459 - $84,210
    Income Estimation: 
    $49,459 - $84,210
    Income Estimation: 
    $80,391 - $116,527
    Income Estimation: 
    $65,818 - $81,778
    Income Estimation: 
    $85,667 - $113,931
    View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

    Job openings at Private Residence

    Private Residence
    Hired Organization Address Indian, CA Full Time
    This position is 8 months in Indian Wells, CA and 4 months in San Francisco, CA. Housing will be provided in San Francis...
    Private Residence
    Hired Organization Address Fond du Lac, WI Full Time
    Days: Monday - Friday either 8am to 2pm or 8:30am to 2:30pm. This job is to give support in way of ADLs to a young lady ...
    Private Residence
    Hired Organization Address Phoenix, AZ Full Time
    OVERNIGHT SECURITY OFFICER | FULL TIME | MUST HAVE VALID AZ GUARD CARD About Us: Chateau Luxe is Arizona’s premier event...

    Not the job you're looking for? Here are some other Personal Assistant jobs in the Menlo, CA area that may be a better fit.

    AI Assistant is available now!

    Feel free to start your new journey!