Demo

Personal Assistant

Private Residence
Menlo, CA Full Time
POSTED ON 3/7/2025
AVAILABLE BEFORE 6/8/2025

Incredible Female Principal hiring her forever Personal Assistant

Job Responsibilities :

  • Be the principal's go-to person for all daily tasks and delegate responsibilities to household staff (Chef / House Manager, Housekeeper, and vendors).
  • Manage family and personal appointments, including scheduling, facials, nails, massages, workouts, doctor, dentist, and other medical appointments.
  • Oversee children’s schedules, including school and extracurricular activities.
  • Coordinate family and personal trips, from booking to planning.
  • Handle Venmo payments, shared expenses, and communicate to the accountant.
  • Review credit card statements weekly for fraud detection.
  • Maintain an up-to-date staff compensation and bonus spreadsheet.
  • Work with Household Counsel on annual staff agreements.
  • Renew important documents like passports and driver’s licenses.
  • Maintain the family’s Dropbox and ensure all information is properly stored.
  • Manage photo organization.
  • Plan and execute holiday gifting.
  • Maintain club memberships and track any renewals.
  • Keep a comprehensive travel and spend spreadsheet.
  • Keep track of the principal’s birthday and other key personnel dates.
  • Handle returns and ordering for the family’s needs.
  • Insurance claims and annual renewals

Qualifications :

  • Minimum of 2 years of experience working as a Personal Assistant.
  • Must be based in the San Francisco Bay Area and available for regular in-person duties.
  • Willing to undergo a thorough background check and provide stellar references from past employers or clients.
  • Ability to lift up to 35 pounds and perform tasks that may involve sitting, standing, and climbing stairs.
  • Must be professional, polished, and adaptable to changing household needs.
  • COVID-19 vaccination is required.
  • Fluent in English; additional languages are a plus.
  • Schedule :

  • Monday to Saturday onsite for two weeks per month.
  • For the remaining two weeks, the schedule is lighter, requiring only 3-4 days onsite.
  • The average workweek should total 40 hours, with fluctuations based on family needs.
  • Compensation & Benefits :

  • Salary :  $130,000 - $150,000 per year, based on experience.
  • Healthcare Stipend :  $6,000 per year.
  • Personal Wellness Stipend :  $150 per month.
  • Gas allowance  for work-related car use.
  • Paid Time Off (PTO) :  2 weeks’ vacation, sick days, and 5 paid holidays.
  • Annual wage reviews  and discretionary bonuses.
  • Equipment Provided :  Laptop and phone for work-related purposes.
  • Longevity :  The family values long-term employment and seeks a candidate who is committed to staying for many years to come. A minimum of a two-year commitment is preferred.
  • Additional Notes :

  • The PA will have the opportunity to travel with the principal 3-6 weeks per year.
  • Systems are already in place that the PA will utilize, allowing for a smooth transition into the role.
  • The role offers a unique opportunity to work in a dynamic and busy household with a supportive and family-oriented team
  • Job Type : Full-time

    Pay : From $150,000.00 per year

    Benefits :
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
  • Salary : $130,000 - $150,000

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